Division of Student Affairs
University of Texas at Austin
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Promotion Guidelines

Reserving Space On Campus For Election Campaign Events

Candidates in the Campus Elections student organization or an officer of student organization that is endorsing a candidate can reserve space on campus (limited public forum and common outdoor areas) to hold a campaign event. The reservation may require a consultation with the entity that manages the space. Because space is limited, it is recommended that reservation requests be submitted as soon as a candidate files although the event itself may only be held during the campaign period. Individual students may reserve common outdoor areas as part of public forum for expressive activities only (Institutional Rules, Sec. 10-201, Sec. 13-902, Sec. 13-903)

Promotional Items and Methods

Signs

2024 Award Winner: Brady Lamme, Phi Gamma Delta

Bulletin boards inside buildings are managed by the building and may have different policies that must be followed. Please speak to the building manger if you wish to post campaign signs indoors. (Institutional Rules, Secs.13-501, 13-502 and 13-504)

Banners and A-frames

2024 Award Winner: Brady Lamme, Phi Gamma Delta

Candidates in the Campus Elections student organization and student organizations endorsing a candidate may reserve a banner or a-frame space in the West Mall. Candidates are encouraged to submit their reservation requests as soon as they file and are added to the Campus Elections student organization HornsLink roster. An approved a-frame may not be put out until the campaign period begins. (Institutional Rules, Secs. 13-503, 13-701, 13-702, 13-703 and 13-704)

Tabling

2024 Award Winner: Brady Lamme, Phi Gamma Delta

Individual students, candidates in the Campus Elections student organization, and student organizations endorsing a candidate may all table on campus. Tabling does not require a reservation. Individual students may not use the Student Organizations tables in Gregory Gym or the FAC. All entities may also stand and pass out literature (flyer) on campus without a reservation. (Institutional Rules, Subchapter 13-600)

Flyering

2024 Award Winner: Brady Lamme, Phi Gamma Delta

Individual students, candidates in the Campus Elections organization, and student organizations endorsing a candidate may all stand and pass out literature (flyer) on campus without a reservation. (Institutional Rules, Sec. 13-400)

Amplified Sound

2024 Award Winner: Brady Lamme, Phi Gamma Delta

Permitted as part of a space reservation in the amplified sound areas identified in the Institutional Rules. (Institutional Rules, Subchapter 13-800)

University trademarks

2024 Award Winner: Brady Lamme, Phi Gamma Delta

Officers in the Campus Election student organization have permission to use a limited number of trademarks during their campaign. Student organizations endorsing a candidate and individual students may NOT utilize any university trademarks without the explicit permission of the Office of Trademark Licensing. (Institutional Rules, Sec. 6-204(d)).

Prohibited Promotion Methods For Election Campaigns

Please note: Violations of the Institutional Rules are student conduct issues and should be reported to the Office of the Dean of Students. the Election Supervisory Board cannot adjudicate Institutional Rule violations.

Damaging campus property

Examples include chalking, hanging items on/in building, and staking signs into the ground (Institutional Rules, Sec. 13-302).

Littering

Examples include leaving flyers in campus buildings; letting literature fall to the ground when flyering or tabling and not picking it up; and holding an event and not cleaning up (Institutional Rules, Sec. 13-302, 13-400, 13-404)

Disruption

Physical or audible actions that prevent the normal academic or business functions of the university (Institutional Rules, Sec. 13-301)

Coercing attention or Harassment

If a student indicates that they do not wish to talk to a campaigner, they must be allowed to walk away without being followed or yelled at. (Institutional Rules, Sec. 13-204 and Sec. 13-303)

Promotion Resources Chart

Resource Individual Student Authorized Representative of the Campus Election Student Organization Student Organization Endorsing a Candidate
Limited Public Forum Indoor/Outdoor Space Reservations (1)
Common Outdoor Area Reservations (1)
Hand Held Signs (2)
Signs on Bulletin Boards (2)
Banners or A-Frames (3)
Tabling (4)
Passing Out Flyers (5)
Amplified Sound – with prior approval (6)
Trademark: Tower or picture with Tower in Background (7)
Trademark: Hook 'em Hand Sign or picture of student making Hook 'em Hand Sign (7)
Trademark: Burnt Orange Color in Connection to UT Austin (7)
Other Trademarks (7)
Chalking (A)
Staking/Yard Signs (A)
Limited Public Forum Indoor/Outdoor Space Reservations (1)
No - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Common Outdoor Area Reservations (1)
Yes - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Hand Held Signs (2)
Yes - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Signs on Bulletin Boards (2)
No - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Banners or A-Frames (3)
No - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Tabling (4)
Yes - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Passing Out Flyers (5)
Yes - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Amplified Sound – with prior approval (6)
Yes - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
Yes - Student Organization Endorsing a Candidate
Trademark: Tower or picture with Tower in Background (7)
No - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
No - Student Organization Endorsing a Candidate
Trademark: Hook 'em Hand Sign or picture of student making Hook 'em Hand Sign (7)
No - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
No - Student Organization Endorsing a Candidate
Trademark: Burnt Orange Color in Connection to UT Austin (7)
No - Individual Student
Yes - Authorized Representative of the Campus Election Student Organization
No - Student Organization Endorsing a Candidate
Other Trademarks (7)
No - Individual Student
No - Authorized Representative of the Campus Election Student Organization
No - Student Organization Endorsing a Candidate
Chalking (A)
No - Individual Student
No - Authorized Representative of the Campus Election Student Organization
No - Student Organization Endorsing a Candidate
Staking/Yard Signs (A)
No - Individual Student
No - Authorized Representative of the Campus Election Student Organization
No - Student Organization Endorsing a Candidate