Division of Student Affairs
University of Texas at Austin
  Office of the Dean of Students -> Student Organizations -> Outdoor Space Reservations

Outdoor Space Reservations

Registered and sponsored student organizations are able to request from over 60 reservable outdoor spaces for events, meetings, and activities on campus. Visit Find a Space to review available spaces by capacity or feature.

Reserving Outdoor Space on Campus

Outdoor space reservations are currently open for the 2025 Fall Term (August 25, 2025 - January 11, 2026). Outdoor space reservations for the 2026 Spring and Summer Term (January 12, 2026 – August 23, 2026) will open at 10 a.m. on November 4, 2025. To reserve an outdoor space, student organizations and departments must complete the Outdoor Space Request through the Mazevo Reservation System.

How to Request Space

  1. Log in to Mazevo with your EID and Password.
  2. Select the "UT Austin, Outdoor / A-frames / Banners" option.
  3. Click "Add New Request".
  4. Enter "Event Name", "Event Type", "Organization", and "Number of People", then click "Next".
  5. Enter "Start Time", "End Time" and date information, then click "Next".
  6. For "Where" section, select the appropriate building (Outdoor Space) for the type of request then click "Find Rooms".
    1. Select the desired rooms/spaces for the proposed event (Note: if the desired space does not show up, it is either not available for the date and time, or does not meet the event capacity) .
    2. Select "Skip For All" for setup type, and click "Next" at bottom of screen.
  7. Finish entering event information, answering required questions and click "Book Room".
  8. Then schedule your required Outdoor Event Consultation. *Departments are not required to complete an Outdoor Event Consultation.

Additionally, outdoor space requests must follow these guidelines:

  • All outdoor reservation requests must be submitted through Mazevo at least 21 days in advance of the proposed event. This includes reserving space to table.
  • Reservations for tabling are not required, but may be helpful in securing a desired location. Visit Tabling on Campus for more information.
  • For all outdoor reservation requests, student organizations are required to complete an Outdoor Event Consultation with Student Organizations at least 14 days in advance of the event or the event request may be cancelled.