Annual Registration

Each spring, all student organizations are required to complete a four-step annual registration process. This ensures that each organization updates its profile and information with the University, and meets the eligibility requirements outlined in The University's Institutional Rules (Subchapter 6-200).

The 2025 Annual Registration cycle will be open from January 2, 2025 to February 28, 2025. Organizations that do not complete registration by February 28 will be frozen until the registration form is completed. Frozen organizations will not have the privileges that are granted to student organizations including but not limited to reserving campus space, participating in student organization fairs, applying for awards and recognition, being eligible for funding opportunities through the Events Co-sponsorship Board.

Complete Annual Registration

Step 1) Update your organizations HornsLink roster
Your roster should include all active members of your organization and at least 3 officers.

To add members to your roster:

• Go to HornsLink, and log-in using your UT EID and password,
• Click the three lines in the upper left-hand corner to open the left navigation menu
• Under the "My Organizations" header
• Scroll down to the name of the organization
• Select the tool to the right of the organization name to open the manage organization menu
• In the menu, click "Roster"
• Click the blue "Invite People" button,
• You must send the invitation to the email address that is associated with each member's HornsLink account.

To change a current member on your roster to an officer:

• Follow the steps above
• Click the blue pencil icon to the right of the member's name
• Select the correct officer position

Step 2) Initiate the registration process
Log into HornsLink using your UT EID and password.

• Go to your student organization's page, and click "Manage Organization,"
• Click the blue "Re-register this organization" button.

Step 3) Complete the annual registration form.

• Ensure that you have three officers listed (names and EIDs required)
• Ensure that you have at least 10 members listed (names and EIDs required). Need help? See our Recruitment and Retention of Member guide,
• Submit an updated constitution. View the constitution guidelines and template for assistance,
• When finished, click "Submit" button.

Step 4) Pay the $20 Annual Registration fee.
The fee can be paid two ways:

• Online by clicking "Annual Registration"; or
• With an IDT from your sponsoring department. IDTs can be emailed to studentactivities@austin.utexas.edu. Please include the following information:
• Student Organization Full Name,
• Department Name,
• Department Staff Member Authorizing Payment,
• Subject of Payment: Annual Registration,
• Amount: $20,
• Account Number.

Once all steps have been completed, Student Activities staff will review your submission. Staff will return applications for edits through HornsLink if there is an issue with submissions or notify applicants if the application has been approved.

What to do After Completing Annual Registration

Ensure Your Organization Has Completed the Safety Education Program.

• Check Your Safety Education Completion Status

If your organization's status is listed as 'Incomplete', please:

• Log into HornsLink using your EID and password,
• Click "Events," and search for "Safety Education Workshops,"
• Select the date you wish to attend, and RSVP.

Visit the Safety Education Program site to learn more.

Earn Awards and Recognition for Your Organization.

• Visit the Pillars of the Forty Acres site to learn more about enrolling during the fall.
• Visit the Swing Out Awards site to learn more about applying in February.

Attend trainings on being a successful student organization leader.

• Visit our Open Workshops page to learn about trainings.
• Visit our Leading Successful Organization page to view online resources.

Staying in Good Standing

Organizations that are not in good standing, will be frozen in HornsLink. Organizations are frozen for a number of reasons, including but not limited to: having less than three officers, less than 10 members, outstanding financial bill, failure to complete Safety Education and failure to complete annual registration.

If your organization is frozen in HornsLink, contact the Student Organization Center at 512-471-3065 or soc@austin.utexas.edu with the full name of your organization to learn how to resolve other issues.