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Student Organization Travel

Travel Planning and Approval

Updated 7/13/2020: UT domestic and international travel restrictions have been extended to December 31, 2020. Visit University's COVID site for more information.

Student organizations travel for many purposes: philanthropy, retreats, conferences, competitions and for fun! However, it is important to remember that travel is a high-risk activity. With proper risk management, your student organization can reduce the risks associated with travel.

UT Austin's Travel Policies are designed to ensure that student organizations adequately consider and plan for the safety issues associated with an event or activity involving travel. There are specific steps students must take before they travel depending on their travel destination.

Student organization travel should not be required of the organization's members unless it is fundamental to the purpose of the organization, or otherwise critical to its mission or goals. Some examples of travel that may be fundamental to the organization's purpose or critical to its mission may include, but are not limited to, debate teams, sport clubs and groups organized largely for the purpose of engaging in state, regional or national academic or athletic competitions.

Student Activities offers one-on-one travel consultations to assist with planning a safe and successful trip. If your student organization is planning to travel, please contact us at 512-471-3065 to schedule an appointment with a Student Activities staff member.

Please click on the applicable link below for detailed information and resources.

Registered Student Organization – Domestic Travel
Sponsored Student Organization – Domestic Travel

All Student Organizations – International Travel