Tabling on Campus

Tabling can help student organizations distribute information in order to recruit new members or raise awareness about an event, activity or topic that is important to the organization. Use this information to determine when and where to table, what activities are permitted when tabling, and how to use check out or reserve tables.

Campus (including but not limited to all of Speedway and surrounding areas, Main Mall, East Mall areas and West Mall areas) is reserved each day of summer orientation for authorized summer orientation related programming. During these days, student organizations and unauthorized groups/individuals will not be permitted to table or flyer in spaces reserved for summer orientation (i.e. No tabling or passing out literature Monday-Wednesday in reserved spaces during orientation days). Unauthorized events may also not occur. This is to ensure that summer orientation programs and activities are not disrupted. Please visit our Reservations, Tabling, and Flyering During Summer Orientation post for more information.

General Guidelines for Tabling

• Only UT students, faculty and staff are permitted to table. Non-UT community members must obtain permission to table from Student Activities by submitting a Public Reservation Form. Non-UT community members are not permitted to use or occupy a student organization table.
• Student organizations can supply their own tables or use university tables if available.
• Any outdoor location can be appropriate for tables, provided that the tables do not disrupt other university functions, impede other reservations, or interfere with pedestrian and/or vehicular traffic.
• Tabling on the Main Mall or the west side of any portion of Speedway is not permitted at any time.
• Tabling inside buildings is not permitted unless approved by the building manager in advance.
• Reservation requests for tabling should be submitted at least 21 days in advance and complete an Outdoor Event Consultation at least 14 days in advance, unless otherwise directed by Student Activities. Outdoor Space Reservations are not required for tabling, but may be helpful in securing a popular location.
• Consider using QR Codes to help students learn more about your organization.
• Distributing food, using amplified sound, selling items, setting up equipment and/or constructing temporary exhibits are not permitted without an outdoor space reservation and additional approval. Please review our event planning page for more details.

Guidelines for Using University Tables

University tables may be used to distribute information in order to recruit new members or raise awareness about an event, activity or topic. There are a limited number of tables available for check out in the Flawn Academic Center (FAC) on a first-come, first-served basis to registered or sponsored student organizations. Departments, individual persons and the public are not permitted to check out university tables.

Policies for Using University Tables on Campus

• Student organizations are permitted to check out one table at a time.
• The table must be staffed by a current UT student, faculty or staff member at all times.
• Student organizations must display a sign with their official name on the table.
• Use of amplified sound and distributing food is not permitted without prior approval from Student Activities.
• University tables must remain on-campus in an outdoor area and may not interfere with any space reservations.
• The tabling area must be cleaned prior to returning the table.

If you have questions about university tables, please call Student Activities at 512-471-3065.

How to Check Out a University Table at the FAC

• University tables can only be checked out from between Monday through Friday 8 a.m. and 4:30 p.m. Table check out is not available on Saturdays or Sundays.
• retrieve a table from the table cabinet (table dimensions are 6' x 2.5'). If you are uncertain of the location of the cabinet, visit the ID Center desk located in the FAC (2304 Whitis Ave, Austin, TX 78712).
• Once you are finished tabling, you must return table to the cabinet in the ID Center by 4:30 p.m.

How to Check Out a University Table at Jester

• There are a limited number of tables available for check out in Jester Dormitory (JCD) and they are available on a first-come, first-served basis to registered or sponsored student organizations. Reservations are not required.
• Jester Mail Center will be opening and closing the table cabinet at 8 a.m. - 5 p.m. during business hours for registered student organizations. Tables must be returned to the cabinet by 5 p.m. If you are running late, please contact Jester Mail Center at 512-471-5444 at least 30 minutes prior to 5 p.m.
• Outdoor use of university tables is preferred outside Jester Dormitory along Speedway.
• Student organizations must display a sign with their official name on the table.
• The table must be staffed by a current UT student, faculty or staff member at all times.
• Tabling is not permitted inside Jester Concourse.