Tabling on Campus

Tabling can help student organizations distribute information in order to recruit new members or raise awareness about an event, activity or topic that is important to the organization. Use this information to determine when and where to table, what activities are permitted when tabling, and how to use check out or reserve tables.

Campus (including but not limited to all of Speedway and surrounding areas, Main Mall, East Mall areas and West Mall areas) is reserved each day of summer orientation for authorized summer orientation related programming. During these days, student organizations and unauthorized groups/individuals will not be permitted to table or flyer in spaces reserved for summer orientation (i.e. No tabling or passing out literature Monday-Wednesday in reserved spaces during orientation days). Unauthorized events may also not occur. This is to ensure that summer orientation programs and activities are not disrupted. Please visit our Reservations, Tabling, and Flyering During Summer Orientation post for more information.

General Guidelines for Tabling

• Only UT students, faculty and staff are permitted to table. Non-UT community members must obtain permission to table from Student Activities by submitting a Public Reservation Form. Non-UT community members are not permitted to use or occupy a student organization table.
• Student organizations can supply their own tables or use university tables if available.
• Any outdoor location can be appropriate for tables, provided that the tables do not disrupt other university functions, impede other reservations, or interfere with pedestrian and/or vehicular traffic.
• Tabling on the Main Mall or the west side of any portion of Speedway is not permitted at any time.
• Tabling inside buildings is not permitted unless approved by the building manager in advance.
• Reservation requests for tabling should be submitted at least 14 days in advance and complete an event consultation at least seven days in advance, unless otherwise directed by Student Activities. Outdoor space reservations are not required for tabling, but may be helpful in securing a popular location.
• Consider using QR Codes to help students learn more about your organization.
• Distributing food, using amplified sound, selling items, setting up equipment and/or constructing temporary exhibits are not permitted without an outdoor space reservation and additional approval. Please review our event planning page for more details.

Guidelines for Using University Tables

University tables may be used to distribute information in order to recruit new members or raise awareness about an event, activity or topic. There are a limited number of tables available for check out in the Flawn Academic Center (FAC) on a first-come, first-served basis to registered or sponsored student organizations. Departments, individual persons and the public are not permitted to check out university tables.

Policies for Using University Tables on Campus

• Student organizations are permitted to check out one table at a time.
• The table must be staffed by a current UT student, faculty or staff member at all times.
• Student organizations must display a sign with their official name on the table.
• Use of amplified sound and distributing food is not permitted without prior approval from Student Activities.
• University tables must remain on-campus in an outdoor area and may not interfere with any space reservations.
• The tabling area must be cleaned prior to returning the table.

If you have questions about university tables, please call Student Activities at 512-471-3065.

How to Check Out a University Table at the FAC

• University tables can only be checked out from between Monday through Friday 8 a.m. and 4:30 p.m. Table check out is not available on Saturdays or Sundays.
• retrieve a table from the table cabinet (table dimensions are 6' x 2.5'). If you are uncertain of the location of the cabinet, visit the ID Center desk located in the FAC (2304 Whitis Ave, Austin, TX 78712).
• Once you are finished tabling, you must return table to the cabinet in the ID Center by 4:30 p.m.

How to Check Out a University Table at Jester

• There are a limited number of tables available for check out in Jester Dormitory (JCD) and they are available on a first-come, first-served basis to registered or sponsored student organizations. Reservations are not required.
• Visit the Jester mail desk to access the cabinet with university tables during their business hours: Monday through Thursday 9 a.m. - 8 p.m., Friday 9 a.m. - 5 p.m., and Saturday 9 a.m. - 3 p.m. Table check out is not available on Sundays.
• Outdoor use of university tables is preferred near Jester Dormitory. In the event of inclement weather, university tables are only permitted in the seven approved Jester Concourse areas (see map below). Tables are not permitted in any other areas in the Jester Concourse.
• Student organizations must display a sign with their official name on the table.
• The table must be staffed by a current UT student, faculty or staff member at all times.
• Fundraisers, food sales, events, amplified sound are not permitted inside Jester Concourse.
• The tabling area must be cleaned prior to returning the table.

Jester Concourse may be used to distribute information in order to recruit new members or raise awareness about an event, activity or topic with permission. There are seven approved tabling spaces available numbered 1 - 7. Space 1 is located in Jester West (along the wall across from Wendy's). Spaces 2 - 7 are located in Jester East (between Jester Java and convenient store).

If you have questions about using the Jester Concourse, please contact the Jester Mail and Service Center at 512-471-5444 or jestermail@austin.utexas.edu.