Tabling on Campus

Tabling can help student organizations distribute information in order to recruit new members or raise awareness about an event, activity or topic that is important to the organization. Use this information to determine when and where to table, what activities are permitted when tabling, and how to use check out or reserve tables.

6/13/2022 - Campus (including but not limited to all of Speedway and surrounding areas, Main Mall, East Mall areas and West Mall areas) is reserved each day of summer orientation for authorized summer orientation related programming. During these days, student organizations and unauthorized groups/individuals will not be permitted table or flyer in spaces reserved for summer orientation (i.e. No tabling or flyering Monday-Wednesday in reserved spaces during orientation days). Unauthorized events may also not occur. This is to ensure that summer orientation programs and activities are not disrupted. Please visit our Reservations, Tabling, and Flyering During Summer Orientation post for more information.

General Guidelines for Tabling

• Only UT students, faculty and staff are permitted to table. Non-UT community members are not permitted to table or occupy a student organization table.
• Student organizations can supply their own tables or use university tables if available.
• Any outdoor location can be appropriate for tables, provided that the tables do not disrupt other university functions, impede other reservations, or interfere with pedestrian and/or vehicular traffic. Note: Tabling on the Main Mall or the west side of any portion of Speedway is not permitted at any time.
• Tabling inside buildings is not permitted unless approved by the building manager in advance.
• Reservation requests for tabling should be submitted at least 14 days in advance and complete a required event consultation at least seven days in advance, unless otherwise directed by Student Activities. Outdoor space reservations are not required for tabling, but may be helpful in securing a popular location.
• Consider using QR Codes to help students learn more about your organization.
• Distributing food, using amplified sound, selling items, setting up equipment and/or constructing temporary exhibits are not permitted without an outdoor space reservation and additional approval. Contact Student Activities if you have questions.

Guidelines for Using University Tables

University tables may be used to distribute information in order to recruit new members or raise awareness about an event, activity or topic. There are a limited number of tables available for check out in the Flawn Academic Center (FAC) on a first-come, first-served basis to registered or sponsored student organizations. Departments, individual persons and the public are not permitted to check out university tables.

How to Check Out a University Table at the FAC:

• Go to ID Center desk located in the FAC (2304 Whitis Ave, Austin, TX 78712)
• Give the ID Center staff your name, the name of the organization, and request to check out a table.
• Staff will request your UT ID (this will be held until the table is returned)
• Staff will then check out a table to you from the table cabinet (table dimensions are 6' x 2.5').
• Once you are finished tabling, you must return table 4:30 p.m. to the ID Center
• Staff will return the table to the table cabinet and then return your ID

Policies for Using University Tables on Campus:

• University tables can only be checked out between 8:30 a.m. and 4:30 p.m. Monday through Friday. Table check out is not available on Saturdays or Sundays.
• Student organizations are permitted to check out one table at a time.
• The table must be staffed by a current UT student, faculty or staff member at all times.
• Student organizations must display a sign with their official name on the table.
• Use of amplified sound and distributing food is not permitted without prior approval from Student Activities.
• University tables must remain on-campus in an outdoor area and may not interfere with any space reservations.
• The tabling area must be cleaned prior to returning the table.

If you have questions about university tables, please call Student Activities at 512-471-3065.

Jester Concourse Tables

Jester Concourse Tables may be used to distribute information in order to recruit new members or raise awareness about an event, activity or topic. There are seven approved tabling spaces available numbered 1-7. Space 1 is located in Jester West (along the wall across from Wendy's). Spaces 2-7 are located in Jester East (between Jester Java and convenient store). A student organization must submit a Jester Concourse Table reservation request through the Mazevo Reservation System at least seven days in advance and have that request confirmed by Student Activities before a table can be checked out.

How to Request Space:

1. Log in with your EID and Password.
2. Select the UT Austin, Outdoor / A-frames / Banners / Jester Tables option.
3. Click Add New Event.
4. Enter information for Who section, press Next.
5. Enter information for When section, press Next.
6. For Where section, select "Jester Tables" as the building option, then click Find Rooms.
   1. Select the desired Jester Table option then press Next at bottom of screen.
7. Finish entering event information, answering required questions and press Book Room.
8. Student Activities will follow up with you regarding your Jester Table request.

Rules for Jester Concourse Table Reservations:

• Reservations cannot total more than three days per week.
• Reservations are only permitted between 8:30 a.m. and 4:30 p.m. each day.
• Tables are not permitted in any other area in Jester Concourse other than the seven approved areas, and they cannot be used outdoors.
• Student organizations must display a sign with their official name on the table.
• The table must be staffed by a current UT student, faculty or staff member at all times.
• Fundraisers, food sales, events, amplified sound are not permitted.
• The tabling area must be cleaned prior to returning the table.

For the fall semesters, Jester Concourse Table reservation requests may be submitted beginning at 10 a.m. on the first Tuesday in May. For the spring and summer semester, requests may be submitted beginning at 10 a.m. on the first Tuesday in November but reservations and tabling will not be permitted during summer orientation days.

If you have questions about reserving a Jester Concourse Table space, please call Student Activities at 512-471-3065.