Office of the Dean of Students -> Student Activities -> Outdoor Space Reservations

Outdoor Space Reservations

Registered and sponsored student organizations are able to request from over 60 reservable outdoor spaces for events, meetings, and activities on campus. Visit Find a Space to review available spaces by capacity or feature.

Reserving Outdoor Space on Campus

Student Activities will open reservation requests for Fall 2025 (August 25, 2025 - January 11, 2026) at 10 a.m. on Tuesday, May 6, 2025. We are currently accepting Spring/Summer 2025 (January 13, 2025 – August 24, 2025) requests. To reserve a space, a listed student organization officer must complete the Outdoor Space Request through the Mazevo Reservation System.

How to Request Space

Log in to Mazevo with your EID and Password.
Select the "UT Austin, Outdoor / A-frames / Banners" option.
Click "Add New Request".
Enter "Event Name", "Event Type", "Organization", and "Number of People", then click "Next".
Enter "Start Time", "End Time" and date information, then click "Next".
For "Where" section, select the appropriate building (Outdoor Space) for the type of request then click "Find Rooms".
1. Select the desired rooms/spaces for the proposed event (Note: if the desired space does not show up, it is either not available for the date and time, or does not meet the event capacity) .
2. Select "Skip For All" for setup type, and click "Next" at bottom of screen.
Finish entering event information, answering required questions and click "Book Room".
Then schedule your required event consultation.

Additionally, outdoor space requests must follow these guidelines:

All outdoor reservation requests must be submitted through Mazevo at least 21 days in advance of the proposed event. This includes reserving space to table.
Reservations for tabling are not required, but may be helpful in securing a desired location. Visit Tabling on Campus for more information.
For all outdoor reservation requests, student organizations are required to complete an outdoor event consultation with Student Activities at least 14 days in advance of the event or the event request will be cancelled.