Indoor Space Reservations
Registered and sponsored student organizations are able to reserve indoor space on campus for events and meetings. Available spaces include more than 100 general-purpose classrooms (GPCs), as well as unique and varied spaces across campus. Student Activities helps student organizations reserve general-purpose classrooms. For general indoor room reservation questions, please email email@example.com and include your full student organization name.
Organizations in Good Standing
Student organizations must be in good standing in order to submit reservation requests for events and meetings. Organizations not in good standing are frozen on HornsLink. Organizations are frozen for a number of reasons, including but not limited to: having less than three officers, less than 10 members, an outstanding financial bill, failure to complete Safety Education, and/or failure to complete annual registration. If your organization is frozen on HornsLink, please call 512-471-3065 or contact the Student Organization Center at firstname.lastname@example.org to learn more about how to resolve the issue.
General-Purpose Classroom Reservations
Student Activities will open reservation requests for Spring 2024 (January 16, 2024 - June 5, 2024) at 10 a.m. on Tuesday, November 7, 2023. Requests for general-purpose classrooms must be submitted through HornsLink (HornsLink Event Submission Tutorial). Only members listed as officers on the student organization's HornsLink roster can submit reservation requests (refer to Positions and Roster to view the Position Templates Walkthrough and Changing Position Holders tutorials).
To ensure that all student organizations have the opportunity to reserve GPC space on campus for their fall meetings and events, there are limitations on the amount of reservation requests that can be submitted. These limitations do require student organizations to plan and prioritize more carefully but maximizes the use of space on campus for all student organizations.
From November 7, 2023 until January 15, 2024, reservation requests are limited to:
- Two (2) GPC semester-long requests
From November 18, 2023 until January 15, 2024, reservation requests are limited to:
- Three (3) GPC individual date requests
From January 16, 2024 until June 5, 2024, all additional reservation requests may be submitted. This includes single date, multiple dates and semester-long requests.
Other Reservable Indoor Spaces
Visit Find a Space to review reservable indoor spaces by capacity or feature. The facilities listed below offer unique spaces popular for reservation. Click the link for each facility to see their reservation information.