Frequently Asked Questions

Yes, the Student Organization Center (UA9 2.112) is open Monday-Thursday from 8 a.m. to 8 p.m., Friday 8 a.m. to 5 p.m. and Sunday from noon to 8 p.m. Please visit our contact us page for updated seasonal hours or to schedule an appointment.

Annual registration for student organizations takes place each year during the spring term. All student organizations are required to register and/or renew their sponsorship annually. Organizations that do not complete the annual registration process during the designated submission period become frozen. Frozen organizations are still able to complete annual registration but will remain frozen until they have completed the process. Frozen organizations will not have the privileges that are granted to student organizations, such as participating in student organization fairs, applying for Swing Out Awards, eligibility for campus funding, or reserving campus space.

Learn more about Annual Registration on HornsLink.

Organizations are frozen for a number of reasons, including but not limited to: having less than three officers, less than 10 members, outstanding financial bill, failure to complete Safety Education and failure to complete annual registration.

If you are unsure if you've completed Safety Education, please visit the Safety Education Check Your Status page to verify. If your organization is marked "incomplete," email Safety Education with the full name of your organization to learn your next steps.

If your organization is marked "complete" please email the Student Activities Student Organization Center with the full name of your organization to learn how to resolve other issues.

Yes, Student Activities has a number of resources available to student organization leaders to help plan a successful event. We encourage you to view the Student Activities Event Planning Resources page.

Yes, student organizations are currently permitted to reserve general-purpose classrooms. Requests must adhere to the university's guidance for campus events and reservation policies outlined on the Student Activities Indoor Space Reservations page.

Campus facilities that provide indoor reservable space for student organizations to use are listed below. Some facilities may have limited or no availability due to their current operating status. Please follow the link to each facility to learn more about their policies and procedures, and contact them directly with any questions.

• 2609 University Avenue (UA9)
• RecSports Facilities
• Student Services Building (SSB)
• The Texas Union (UNB)
• William C. Powers, Jr. Student Activity Center (WCP)

Yes, student organizations can reserve outdoor space. Requests must adhere to the university's guidance for campus events and reservation policies outlined on the Student Activities Outdoor Space Reservations page.

Yes, student organizations can table on campus. Organizations may bring their own table or reserve a University Table (if available). See the Student Activities Tabling on Campus page for additional information.

See the Student Activities Promotions, A-Frames and Banners page for resources on how to promote your organization on campus.

There are lots of reasons why all members may not be available to meet in person. Options to connect regularly include using tools like Microsoft Teams, Zoom, Google Duo, etc. See the Operating Resources for Student Organizations section for a list of resources for engaging with your organization.

HornsLink has several tools and features that student organizations can use (some may not apply to your org). We've highlighted a few tools here:

• Host a Meeting/Event: Hosts can promote meetings/events by Creating a New Event for Your Organization in HornsLink. This lets members and the UT community know that you are hosting a meeting and they are invited to attend. Note, when submitting online meetings/event, you must provide the meeting link to the platform (Zoom, Microsoft Teams, etc.) at the time of submission. Be sure to familiarize yourself with security and privacy tools of the selected platform to manage attendance and prevent disruptions.
• Host Your Organization Elections: See our HornsLink Election Guide under Student Elections on the Leading Successful Organizations page.
• Publish a News Story: Use the News Tool to share any updates or important announcements, such as applications or organization accomplishments (i.e. awards, recognition etc.).
• Add Photos: Show off the exiting things your organization has done by adding photos from past activities and meetings to your organizations profile.

We are here to help, and we know that leading a student organization can be challenging. You can schedule a meeting to speak with a staff member on Microsoft Teams or visit our Leading Successful Organizations page for resources on the following topics and more:

• Co-sponsoring Events Checklist
• Constitution Writing Guidelines
• Financial Education Module
• Goal Setting Guide
• Officer Transition
• Planning a Virtual Meeting
• Recruiting Members
• Student Organization Elections Guide
• Tips for Virtual Events

The Texas Leadership Education and Development is also accepting requests for online workshops for your organizations.

Yes. Freedom of speech, expression and assembly are fundamental rights of all persons and are central to the mission of the university. Please see our Demonstrations by Students page to learn more about hosting a demonstration on campus.

Yes, domestic travel is currently allowed, and more information is available in the travel guidelines. Please note that all student organization travel requires approval. Visit Texas Global for more information about international travel.

Please visit the university's Protect Texas Together site, which is the hub for fall planning and operations, COVID-19 information, and resources.