Office of the Dean of Students          

University Panhellenic Council (UPC)
Recruitment Schedule

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Below is the schedule for Recruitment 2021. This daily schedule will be updated throughout the summer with exact times and round information.

**Event start times are subject to change**
**Click on the links in the calendar to jump down the page for an event description.**

August 2021 Schedule
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
15
16
Rho Gamma Meet & Greet (Optional)
11 a.m. - 2 p.m. CDT
In-Person Event

Opening Convocation
6 p.m. CDT
Virtual Event
17
Open House Round
Virtual Event
18
Philanthropy Round
Virtual Event
19
Philanthropy Round
Virtual Event
20
Sisterhood Round
Virtual Event
21
Preference Round
In-Person Event, Virtual option available
23
Bid Day
5 p.m. CDT
Virtual Bid Distribution, In-Person Celebrations
24
25
26
FIRST DAY OF CLASSES
 
 
27
28

August 2021 Schedule

  • Event start times are subject to change
  • Click on the links in the calendar to jump down the page for an event description.

August 16

Rho Gamma Meet & Greet (Optional)
11 a.m. - 2 p.m. CDT
In-Person Event

Opening Convocation
6 p.m. CDT
Virtual Event

August 17

Open House Round
Virtual Event

August 18

Philanthropy Round
Virtual Event

August 19

Philanthropy Round
Virtual Event

August 20

Sisterhood Round
Virtual Event

August 21

Preference Round
In-Person Event, Virtual option available

August 22

Recruitment Rounds

August 23

Bid Day
5 p.m. CDT
Virtual Bid Distribution, In-Person Celebrations

August 26

FIRST DAY OF CLASSES
 
 

Event Details and Suggested Attire

NEW: Rho Gamma Meet and Greet (Optional)

Monday, August 16
11 a.m. - 2 p.m. CDT, Texas Union Shirly Bird Perry Ballroom

Stop by the Texas Union Ballroom to meet your Rho Gamma (Recruitment Guide) group and other Potential New Members (PNMs). Ask questions, say hello, and receive some fun Recruitment swag!

This event is optional, attendance is NOT required. If you will not be in Austin yet or otherwise cannot attend you do not need to submit a reason in advance. We are excited to meet many PNMs to kick-off recruitment week!

Attire is casual, chapter members will not be present at this event.

Opening Convocation

Monday, August 16
Virtual Event, 6 p.m. CDT

Opening Convocation is a required meeting for all potential new members (PNMs) and serves as an orientation to recruitment week. It is also the time where potential new members will meet their recruitment guides and the Panhellenic recruitment team, who will guide them through the week.

PNMs will access the Convocation Stream and the individual Rho Gamma group calls through the Recruitment Canvas page.

Attire: Convocation is casual and does not involve any sorority women, other than the Panhellenic officers and recruitment guides.

Open House

Tuesday, August 17
Virtual, Asynchronous Videos

This year, chapters will get to know PNMs thorough videos managed on a platform called Me In 3. Your Me in 3 video will serve as your Open House round introduction to chapters. Detailed directions for creating and uploading your Open House Video are included in your registration confirmation email. PNMs will also view chapter produced videos through the Canvas platform with their Rho Gammas. This format provides the PNM the ability to let their personality shine by providing more information about themselves than the traditional format of Open House allowed for.

Philanthropy Round

Wednesday, August 18 and Thursday, August 19
Potential New Members attend up to 10 events over two days
Virtual Events via Zoom

This round of events is focused on community service and philanthropy. You will attend up to 10 events via Zoom lasting 30 minutes each. At each chapter, you will learn about the local and national philanthropic organizations each chapter supports and ways they are involved in the community.

PNMs will access the convocation feed and Rho Gamma group calls through the Recruitment Canvas page. They will access individual chapter events for their schedule through the Campus Director platform or daily email.

Attire: UT T-Shirt or Similar (casual attire)

Sisterhood Round

Friday, August 20
Potential New Members attend up to six events
Virtual Events via Zoom

This round of events is focused on learning about sisterhood. You will visit up to six chapters lasting 35 minutes each. Each chapter will showcase their personality and values, and what makes their sisterhood special.

PNMs will access the convocation feed and Rho Gamma group calls through the Recruitment Canvas page. They will access individual chapter events for their schedule through the Campus Director platform or daily email.

Attire: A nice blouse or daytime dress.

Preference Round

Saturday, August 21 and Sunday, August 22
Potential New Members can attend up to 2 events
In-person, virtual option available

A PNM may attend up to two events for 50 minutes each. These events focus on the deepest aspects of sorority life, including sisterhood, friendship and ritual. This is your last chance to interact with chapter members.

Attire: Cocktail attire (dress, jumpsuit, or similar top/blouse).

Bid Day

Monday, August 23
5 p.m. CDT
Hybrid Format

PNMs will join a virtual Bid Day Convocation and Rho Gamma groups calls through the Recruitment Canvas page. They will receive their Bid through the Campus Director website. Following bid distribution, PNMs will join a welcome Zoom call hosted by their new chapter. On this call they will receive instructions and further details about their chapter's planned celebrations.

Most chapters will have limited celebrations focused on photos at the chapter facility, and then move to an off-site location for a fun activity. Some chapters will host overnight retreats and some chapter celebrations will end at midnight.

NEW Guest Policy: In order to be compliant with city ordinances and special events permits, chapters may limit the number guests (families, parents, friends, alumnae) that attend bid celebrations at their facilities. If you are the guest of a PNM, please wait to hear their new chapter's guest policy before going to the chapter facility to welcome them.

Attire: New Members usually wear a sundress, romper or similar to feel their best as they take photos and meet their chapter.