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Conduct Processes and Procedures

As authorized by the Board of Regents of The University of Texas System, the Office of the Dean of Students is responsible for the administration of student discipline, which is implemented by Student Conduct and Academic Integrity.

Student Conduct and Academic Integrity routinely receives reports (referrals) of alleged violations of university rules from campus offices (e.g., University of Texas Police Department, Division of Housing & Food Service, Information Technology Services, Parking Transportation Services, etc.) as well as faculty and students.

Steps in the Process

Step 1: Referral

When our team receives a referral regarding an alleged violation, a conduct administrator will send out a letter to request that a student contact our unit to schedule a meeting. In most cases this initial letter will include the date, time, and location of the incident, and the alleged institutional rule violations. Prior to a meeting with a member of our team, a student may request to meet with a Peer Ambassador or the Student Ombuds for support and a brief overview of the conduct process.

Step 2: Meeting

During the initial meeting with a member of our team, the student will have the opportunity to do the following:

  • Review their responsibilities as it relates to the conduct process.
  • Respond to the allegations made in a referral.
  • Inspect and review the information provided to student conduct.
  • Provide relevant documentation pertaining to the incident and allegations.
  • Have an advisor present.
  • To resolve the incident immediately.

Step 3: Resolution

During the same meeting, if the student conduct administrator has determined that the Preponderance of Evidence does suggest that a violation occurred, a student will be presented with an Administrative Disposition that lists their three (3) resolution options:

  • For the first option, the student can accept responsibility for the violation and sanctions determined by the student conduct administrator.
  • For the second option, the student, accept responsibility for the violation and reserve the right to appeal only the sanctions to the appellate officer.
    • A student may submit an appeal on one or more of the three grounds for appeal, as outlined in Section 11-801(f) of the Institutional Rules:
      1. Significant procedural error inconsistent with the processes as outlined in subchapter 11-500 and 11-600.
      2. Discovery of any new information unknown or not reasonably foreseeable to the accused student or the dean of at the time of the hearing that was material to and could have reasonably impacted the disciplinary decision.
      3. The sanction(s) determined by the dean of students, hearing officer, or SCB are significantly disproportionate to the violation.
  • And finally, the student can elect not to sign the Administrative Disposition and request a University Hearing, only for eligible cases. Students and the dean of students are able to appeal the decision to the appellate officer in accordance with Section 11-801 of the Institutional Rules.

Student Conduct Process Flowchart

Click on the image below for a pdf flowchart of the student conduct process.

click on this image for a pdf flowchart of the student conduct process

Your Privacy Rights

  • Information received by our office and shared with you will be handled in accordance with the regulations established by the Family Educational Rights and Privacy Act (FERPA), which can be found at:
  • Information regarding allegations against you will not be disclosed without your authorization or consent, or as permitted by law.

Disciplinary Records and Confidentiality

Referrals to our office may result in the development of a disciplinary record in the name of the student, for at least seven (7) years which in accordance with the university's Institutional Rules 9-301(a).

Student disciplinary records are considered educational records and are confidential. The university is committed to protecting the student's privacy to the greatest extent.  However, confidential records can be released without the student's permission under provisions outlined in state and federal laws, including The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99)

On the rare occasion when a student's disciplinary record is released without consent, the university will notify the student, unless prohibited by law.


If you would like to allow others to have access to the information in your case, please fill out one of the following forms. We may request further information to verify your identity, if necessary.

Authorization and Release
If you would like to give our office permission to discuss your case with anyone else, such as a parent, attorney, or friend, you will need to complete and submit this form.

Request for Copy of a Case Document
If you would like to request a copy of a document used in your case, (i.e. referral information, administrative disposition, and/or decision letter), you will need to complete and submit this form.

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