Office of the Dean of Students          

Conduct Processes and Procedures

As authorized by the Board of Regents of The University of Texas System, the Office of the Dean of Students is responsible for the administration of student discipline, which is implemented by Student Conduct and Academic Integrity.

Student Conduct and Academic Integrity routinely receives reports (referrals) of alleged violations of university rules from campus offices (e.g., University of Texas Police Department, Division of Housing & Food Service, Information Technology Services, Parking Transportation Services, etc.) as well as faculty and students.

Steps in the Process

Step 1: Referral

When our team receives a referral regarding an alleged violation, a conduct administrator will send out a letter to request that a student contact our unit to schedule a meeting. In most cases this initial letter will include the date, time, and location of the incident, and the alleged institutional rule violations. Prior to a meeting with a member of our team, a student may request to meet with a Peer Ambassador or the Student Ombuds for support and a brief overview of the conduct process.

Step 2: Meeting

During the initial meeting with a member of our team, the student will have the opportunity to do the following:

Step 3: Resolution

During the same meeting, if the student conduct administrator has determined that the Preponderance of Evidence does suggest that a violation occurred, a student will be presented with an Administrative Disposition that lists their three (3) resolution options:

Student Conduct Process Flowchart

Click on the image below for a pdf flowchart of the student conduct process.

click on this image for a pdf flowchart of the student conduct process

Your Privacy Rights

Disciplinary Records and Confidentiality

Referrals to our office may result in the development of a disciplinary record in the name of the student, for at least seven (7) years which in accordance with the university's Institutional Rules 9-301(a).

Student disciplinary records are considered educational records and are confidential. The university is committed to protecting the student's privacy to the greatest extent.  However, confidential records can be released without the student's permission under provisions outlined in state and federal laws, including The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

On the rare occasion when a student's disciplinary record is released without consent, the university will notify the student, unless prohibited by law.

Releases

If you would like to allow others to have access to the information in your case, please fill out one of the following forms. We may request further information to verify your identity, if necessary.

Authorization and Release
If you would like to give our office permission to discuss your case with anyone else, such as a parent, attorney, or friend, you will need to complete and submit this form.

Request for Copy of a Case Document
If you would like to request a copy of a document used in your case, (i.e. referral information, administrative disposition, and/or decision letter), you will need to complete and submit this form.