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Conduct Processes and Procedures

As authorized by the Board of Regents of The University of Texas System, the Office of the Dean of Students is responsible for the administration of student discipline, which is implemented by Student Conduct and Academic Integrity.

Student Conduct and Academic Integrity routinely receives reports (referrals) of alleged violations of university rules from campus offices (e.g., University of Texas Police Department, Division of Housing & Food Service, Information Technology Services, Parking Transportation Services, etc.) as well as faculty and students.

Steps in the Process

Step 1: Referral

When our team receives a referral regarding an alleged violation, a conduct administrator will send out a letter to request that a student contact our unit to schedule a meeting. In most cases this initial letter will include the date, time, and location of the incident, and the alleged institutional rule violations. Prior to a meeting with a member of our team, a student may request to meet with a Peer Ambassador or the Student Ombuds for support and a brief overview of the conduct process.

A student may schedule a meeting with a Student Conduct and Academic Integrity Peer Ambassador by completing this formA Student Conduct and Academic Integrity Peer Ambassador meeting will be held prior to a student's scheduled meeting with a student conduct administrator. The meeting with a student's Student Conduct and Academic Integrity case administrator will not be rescheduled in order for a student to meet with a Peer Ambassador.  After completing the form, a student will usually receive an email with a meeting time and location within 24 hours.

*Meeting requests will be scheduled on a first-come, first-serve basis. While the Student Conduct and Academic Integrity Peer Ambassadors will try best to meet demand, it is not guaranteed that a student will receive a meeting. *Please note: information shared with Peer Ambassadors will be kept private, but may be disclosed to Student Conduct and Academic Integrity administrators.

Step 2: Meeting

During the initial meeting with a member of our team, the student will have the opportunity to do the following:

  • Review their responsibilities as it relates to the conduct process.
  • Respond to the allegations made in a referral.
  • Inspect and review the information provided to student conduct.
  • Provide relevant documentation pertaining to the incident and allegations.
  • Have an advisor present.
  • To resolve the incident immediately.

Step 3: Resolution

During the same meeting, if the student conduct administrator has determined that the Preponderance of Evidence does suggest that a violation occurred, a student will be presented with an Administrative Disposition that lists their three (3) resolution options:

  • For the first option, the student can accept responsibility for the violation and sanctions determined by the student conduct administrator.
  • For the second option, the student, accept responsibility for the violation and reserve the right to appeal only the sanctions to the appropriate office.
  • And finally the student can elect not to sign the Administrative Disposition and request a University Hearing, only for eligible cases.

In the event that the student conduct administrator has determined that there is not a Preponderance of Evidence that a violation occurred, the student conduct administrator will provide the student with an official letter indicating that there was no violation.

For detailed description of the student's rights, Institutional Rules, hearing process, appeal procedures and options, you are encouraged to review Chapter 11 of the Institutional Rules.

Student Conduct Process Flowchart

Click on the image below for a PDF flowchart of the student conduct process.

click on this image for a PDF flowchart of the student conduct process

Your Privacy Rights

  • Information received by our office and shared with you will be handled in accordance with the regulations established by the Family Educational Rights and Privacy Act (FERPA), which can be found at: http://registrar.utexas.edu/staff/ferpa.
  • Information regarding allegations against you will not be disclosed without your authorization or consent, or as permitted by law.

Disciplinary Records and Confidentiality

Referrals to our office may result in the development of a disciplinary record in the name of the student, for at least seven (7) years which in accordance with the university's Institutional Rules 9-301(a).

Student disciplinary records are considered educational records and are confidential. The university is committed to protecting the student's privacy to the greatest extent.  However, confidential records can be released without the student's permission under provisions outlined in state and federal laws, including The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

On the rare occasion when a student's disciplinary record is released without consent, the university will notify the student, unless prohibited by law.

Releases

If you would like to allow others to have access to the information in your case, please fill out one of the following forms. We may request further information to verify your identity, if necessary.

Authorization and Release
If you would like to give our office permission to discuss your case with anyone else, such as a parent, attorney, or friend, you will need to complete and submit this form.

Request for Copy of a Case Document
If you would like to request a copy of a document used in your case, (i.e. referral information, administrative disposition, and/or decision letter), you will need to complete and submit this form.


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