Campaign Organization and Protected Marks Agreement
By filing for a First-Year Election or Campus-Wide Election position, all candidates receive certain rights and privileges as outlined here. Please review the guidelines below and complete the online agreement.
In partnership with the Student Government Supreme Court for First-Year Elections and the Election Supervisory Board for Campus-Wide Elections, Student Activities in the Office of the Dean of Students has established a student organization to be active only during the spring Campus-Wide Election. The purpose of this organization is to simplify candidate organizing and ensure that candidates understand their responsibilities according to the Institutional Rules on Student Services and Activities.
Candidates who file for a position during First-Year Elections or Campus-Wide Elections, complete the agreement and additional steps will become authorized representatives of the Campus Elections student organization. Students will receive campus policy training at the candidate seminar. All Institutional Rules for student organizations are to be followed by members of the Campus Elections student organization. Membership in this organization means that:
- Students may reserve indoor and outdoor space under the Campus Elections student organization:
- Fees accrued (special equipment, damages, etc.) when utilizing reserved space are the responsibility of listed candidate and delegate;
- The listed candidate must schedule and complete event consultations for indoor and outdoor events.
- Students may check out tables for the West Mall and Gregory Plaza (if available).
- Students may reserve tabling space in the Jester Concourse (if available).
- Student may reserve banner space in Jester Concourse (if available).
- Students may reserve A-frame space in the West Mall (if available).
During the campaign season (see Applicable Dates below), students may use and display certain protected marks on campaign materials. Campaign print and web materials must be removed within 24 hours of the announcement of the election results. The images are available for download from the Campus Elections student organization's HornsLink page. The provisions are as follows:
- Only the following protected marks are eligible for use (without alterations) during the campaign period, pending approval per the Election Code:
- UT Tower (as well as photos of or including the tower)
- Burnt Orange color
- "Hook 'em Horns" slogan and hand sign
- Marks must only be used internally for campaign use on:
- Non-permanent printed materials (fliers, postcards, posters)
- Electronic materials
- T-shirts, hats, permanent banners, and other objects must go through the university trademark approval portal.
Applicable Dates for Campus-Wide Elections
January 9 – February 28, 2023: Students may use protected marks to create campaign print and digital materials but may not display. May submit space reservation requests for private campaign team meetings prior to campaign and for public events during campaigning.
February 13 – February 28, 2023: Students may fully use privileges of the Campus Elections student organization and display print and digital materials, including the protected marks
February 28, 2023: All privileges of Campus Elections student organization end and campaign materials using protected marks must be removed within 24 hours of the election results announcement.
Applicable Dates for First-Year Elections
August 19, 2022 – September 14, 2022: May utilize protected marks to create campaign print and digital materials, but may not display. May submit space reservation requests for private campaign team meetings prior to campaign and for public events during campaigning.
September 14, 2022 – September 21, 2022: May fully utilize privileges of Campus Elections student organization and display print and digital materials, including the protected marks
September 22, 2022: All privileges of Campus Elections student organization end and campaign materials utilizing protected marks must be removed within 24 hours of the election results announcement, except if a candidate is participating in a run-off election.
To be become an authorized representative in the Campus Elections student organization, candidates must:
- File for Campus-Wide Election or First-Year Election by the deadline.
- Attend the Candidate Seminar for policy training by Student Activities.
- Create a profile on www.hornslink.org (candidate's authorized agent must create a profile as well).
- Complete the "Campaign Organization and Protected Marks Agreement“ form (candidate only).
- Request to join the "Campus Elections" student organization.
- Candidates must request to join as a "candidate" and the
- Candidates Authorized Agent must request to join as "campaign staff".
- Once all previous steps have been verified, candidates will be added to the Campus Elections organization