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Frequently Asked Questions (FAQs)

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Does my student organization need to complete the Safety Education Program?

All sponsored and registered student organizations complete the program. If your organization is recognized by Student Activities, then organizational leadership must assure that the organization completes annually, every fall semester. Check your organization's completion status.

Who completes Safety Education for our organization?

Your student organization's President / Primary Contact will be required to attend one of the provided Safety Education Leadership Workshops, and then present provided content to the entire organization's membership, before the stated deadline. The President / Primary Contact must be a UT Student. An Advisor cannot attend on behalf of the organization. If your President / Primary Contact is not available to attend any session in the fall semester, please contact the Safety Education Program.

The officer / executive member that attends the Safety Education Leadership Workshop, must be the same member that presents the Safety Education Organization Training.

If you are a President of multiple organizations, you only need to attend the Safety Education Leadership Workshop once each year on behalf of all the organizations you represent; however, you must provide the Safety Education Organization Training to each organization in which you represent. When you attend the Workshop, be sure to list all the organizations for which you would like your attendance to count. You must be listed as the President/Primary Contact on Hornslink for each organization you list.

Our student organization completed the Safety Education Program last year, will we need to complete the program again?

Every organization must complete the program every fall semester, even if your organization completed the program the previous year. Check your organization's completion status.

Our President completed the Workshop last year, does that officer need to re-attend?

Even if the President completed the program the previous year, the President is still required to re-attend the Safety Education Leadership Workshop and provide the Safety Education Organization Training to the entire membership of the organization. This program must be completed annually.

However, if a member is President of more than one organization, that individual can attend one Safety Education Leadership Workshop in the fall semester. The President is still required to provide a Safety Education Organization Training for every organization in which they represent.

You can check your organization's completion status.

Why is Safety Education contacting me? I am not a leader of an organization. My organization is no longer active.

If you are being contacted then you were listed as a leader of a registered or sponsored student organization on Hornslink at some point when Safety Education received the contact list. Many organizations which are not actively meeting or in good standing, may still be registered with Student Activities. Even if you cannot see your organization on Hornslink, you may still be tied to an organization; it may simply be locked.

  • If you are able to see your organization on Hornslink, update the roster with new contact information, and then contact Safety Education of the new leader's contact information. Safety Education will not automatically be updated when you change contacts on Hornslink.
  • If you are unable to see your organization on Hornslink, your organization may be locked, and you must contact Student Activities to make this change. Then, contact Safety Education with the new leader's contact information.
  • If you know that the organization, of which you were a leader, would like to officially close and no longer be registered with UT, complete the Inactive Organization Request form (pdf) and submit to Student Activities. Alert the Safety Education team once this is approved and we will remove you from our master list.
  • Are you STILL receiving information and do not know why? You may be listed for another organization, and it's best to contact the Safety Education team!
When does our organization complete Safety Education?

Organization leadership must assure that their organization has completed the two-step process each fall semester. The Safety Education Team provides multiple workshops every week throughout September and October to choose from. We provide approximately 40 options; however, your organization's President or equivalent officer only needs to attend once each academic year.

While the deadline is in October, it is recommended that you complete this program as early as possible in the fall semester. Safety Education Leadership Workshops are first come, first serve; so by reviewing the Workshop schedule early in the semester, you will have the most opportunities to find a time that fits your schedule. Additionally, as a Safety Education Organization Training must be provided after attending the Workshop, the earlier you attend the Leadership Workshop, the more time you have to gather your members for the Organization Training. To find a Leadership Workshop, visit our Hornslink page.

What should our President bring or prepare for the Leadership Workshop?

Please plan to arrive at least 15 minutes prior to the start of the Safety Education Leadership Workshop to check in. Bring your UT ID card, a writing utensil, and your cell phone (if you do not have a cell phone, this will not inhibit your participation).

What happens if our President/Organization does not complete Safety Education?

If your organization does not complete Safety Education annually, by the stated deadline determined, the student organization's President, or equivalent student officer contacted by the program, will be referred to Student Conduct and Academic Integrity. According to Texas Education Code, the individual responsible for receiving the training determined will be held accountable. If your organization is found in non-compliance, the President or equivalent officer will be referred for violation of Section 11-404(d) of the University's Institutional Rules.

Additionally, an organization that does not complete Safety Education annually by the deadline determined will be locked until completion. As the program is held in the fall semester, if your organization does not complete the program, it will be locked until the next fall semester. This means that you cannot reserve rooms, re-register, be recognized by Student Activities, or utilize other organizational privileges, in the Spring semester.

You can check your organization's completion status or contact the Safety Education team if you have questions regarding your completion.

Why does the Office of the Dean of Students require the Safety Education Program for student organizations?

As recognized campus leaders and organizations, we depend on you to engage with your peers to shift the campus safety culture. By completing Safety Education, you are more equipped to assist your organizations in this work, as well as, complying with Texas state law (Texas Education Code, Section 51.9361), which requires that all Texas higher education institutions' student organizations complete a curriculum as directed by the statute.


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