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  Office of the Dean of Students -> Safety Education -> Frequently Asked Questions

Frequently Asked Questions (FAQs)

   How will Safety Education Workshops be offered given COVID-19?

Given COVID-19, all Safety Education Leadership Workshops will be offered virtually. Information on how to RSVP and access the Zoom workshop space can be found on the Safety Education HornsLink page under events.

Any students in need of accommodations (e.g. closed captioning, etc.) to best engage during a Zoom meeting, can reach out directly to Jennifer Walker at Jennifer.walker@austin.utexas.edu.

   Is the Safety Education Program still required for student organizations given COVID-19?

Yes, the Safety Education Program is still a requirement for all registered and sponsored student organizations for the 2020-2021 academic year. All workshop content has been updated to reflect COVID-19 specific information and resources.

   Does my student organization need to complete the Safety Education Program?

All sponsored and registered student organizations complete the program. If your organization is recognized by Student Activities, then organizational leadership must assure that the organization completes annually, every fall semester. Check your organization's completion status.

   Who completes the Safety Education Program for our organization?

Your student organization's President / Primary Contact will be required to attend one of the provided Safety Education Leadership Workshops, and then present provided content to the entire organization's membership, before the stated deadline. The President / Primary Contact must be a UT Student. An Advisor cannot attend on behalf of the organization. If your President / Primary Contact is not available to attend any session in the fall semester, please contact the Safety Education.

If you are a President of multiple organizations, you only need to attend the Safety Education Leadership Workshop once each year on behalf of all the organizations you represent; however, you must provide the Safety Education Program Organization Training to each organization in which you represent. When you attend the Workshop, be sure to list all the organizations for which you would like your attendance to count. You must be listed as the President/Primary Contact on Hornslink for each organization you list.

   Our student organization completed the Safety Education Program last year, will we need to complete the program again?

Every organization must complete the program every fall semester, even if your organization completed the program the previous year. Check your organization's completion status.

   Our President completed the Workshop last year, does that officer need to re-attend?

Even if the President completed the program the previous year, the President is still required to re-attend the Safety Education Leadership Workshop and provide the Safety Education Program Organization Training to the entire membership of the organization. This program must be completed annually.

However, if a member is President of more than one organization, that individual can attend one Safety Education Leadership Workshop in the fall semester. The President is still required to provide a Safety Education Program Organization Training for every organization in which they represent.

You can check your organization's completion status.

   Why is Safety Education contacting me? I am not a leader of an organization. My organization is no longer active.

If you are being contacted then you were listed as a leader of a registered or sponsored student organization on Hornslink. Many organizations which are not actively meeting or in good standing, may still be registered with Student Activities. Even if you cannot see your organization on Hornslink, you may still be tied to an organization; it may simply be locked.

  • If you are able to see your organization on Hornslink, update the organization's roster with the new officer's contact information.
  • If you are unable to see your organization on Hornslink, your organization may be frozen, and you must contact Student Activities to make this change.
  • If you know that the organization, of which you were a leader, would like to officially close and no longer be registered with UT, complete the Inactive Organization Request form (pdf) and submit to Student Activities.
  • Are you STILL receiving information and do not know why? You may be listed for another organization, and it's best to contact the Safety Education team!
   When does our organization complete the Safety Education Program?

Organization leadership must assure that their organization has completed the two-step process each fall semester. The Safety Education Team provides multiple workshops every week throughout September and October to choose from. We provide approximately 30 workshops to choose from.

While the deadline is in October, it is recommended that you complete this program as early as possible in the fall semester. Safety Education Leadership Workshops are first come, first serve; so by reviewing the Workshop schedule early in the semester, you will have the most opportunities to find a time that fits your schedule. Additionally, as a Safety Education Program Organization Training must be provided after attending the Workshop, the earlier you attend the Leadership Workshop, the more time you have to gather your members for the Organization Training. To find a Leadership Workshop, visit our Hornslink page.

   What should our President bring or prepare for the Leadership Workshop?

Please RSVP in advance and follow the directions on the HornsLink event to get access to the Zoom workshop space. We do encourage students to give themselves 10-15 minutes before the workshop begins to troubleshoot any technology/zoom issues.

   What happens if our President/Organization does not complete the Safety Education Program?

If your organization does not complete the Safety Education Program annually, by the stated deadline determined, the organization will be frozen. As the program is held in the fall semester, if your organization does not complete the program, it will be frozen until the next fall semester. This means that your organization cannot reserve rooms, re-register, be recognized by Student Activities, or utilize other organizational privileges throughout the spring and summer.

You can check your organization's completion status or contact the Safety Education team if you have questions regarding your completion.

   Why does the Office of the Dean of Students require the Safety Education Program for student organizations?

As recognized campus leaders and organizations, we depend on you to engage with your peers to shift the campus safety culture. By completing the Safety Education Program, you are more equipped to assist your organizations in this work, as well as, complying with Texas state law (Texas Education Code, Section 51.9361), which requires that all Texas higher education institutions' student organizations complete a curriculum as directed by the statute.