Student Organization Travel

Student organizations travel for many purposes: retreats, conferences, competitions, and for fun! Traveling can help an organization accomplish its goals and can serve an extremely valuable purpose. However, it is important to remember that travel is a high-risk activity. With proper risk management, your organization can reduce the risk your organization faces as a result of travel.

Sponsored Student Organizations at the University of Texas are required to complete the necessary documentation in order to proceed with their travels. Visit the Vice President for Student Affairs Web site to learn more about the policy and to download the necessary forms: http://www.utexas.edu/student/vpsa/travel/

Registered Student Organizations are strongly encouraged to review and complete the Travel Information Packet (PDF). Below are the forms that we recommend you keep in your organization's file before you begin travel. Additionally, SALD offers one-on-one travel consultations to assist groups in planning safe trips. Please contact us to learn more if your group is planning a trip!

• Information Sheet for Registered Student Organization Travel (PDF)
• Release and Indemnification Agreement for Adult Students (PDF)
• Authorization for Emergency Medical Treatment for Adults (PDF)

Registered Organizations are reminded that mandatory travel may not be a condition for membership.