Room Reservations

Filling out the Room Reservation Form

• The room reservation form is online and must be submitted by an authorized representative only; please type name of representative exactly as it appears on the SALD student organization website.
• When making reservations for each upcoming semester, please do not make a series reservation (each Monday, Tuesday, etc.) if you are only going to use the room every other week or only a few of the dates.
• Please organize the room reservation requests within your group before turning in any forms so that we will not get duplicate requests from groups-many times this happens and we aren't aware of it, which contributes to the room shortage problem.
• Changes to reservations (dates, times locations) will not be accepted during the first 3 weeks of each semester. Please meet with your organization before turning in any reservation requests to confirm all dates and times.
• Please list individual dates on the form (choose "individual dates" option and please note that the date boxes provided can hold more than one date in each of them) for any reservation that is not a weekly reservation (all Mondays, Tuesdays, etc. in a semester), including "every other week" reservation requests--we must have individual dates from you for that type of reservation.
• For semester long reservations (choose "repeating dates" option), the first and last date assigned will occur during the first and last official class week only of the semester. Any dates before first class day must be submitted on a separate form, and any dates after the semester can be listed on the weekly form, but please type a note in the comments section confirming that you actually want the extra dates included.
• Normally the online room form is used for a single room request only by filling out the room choice boxes listed (first box your top choice, then second one, etc.) If you do have an event requiring multiple rooms on one day, you can list all the rooms on the form. Each room choice box can hold more than one room number in it. Please indicate that you are asking for all rooms listed and put a total of rooms as well in the comments section. Please note that each separate event or activity requires filling out a separate room request form.
• Do not fill out an additional form to replace or alter a previous one, as every form received is considered a separate request. Use a Room Change/Cancellation Form for this purpose and turn it in to the SOC desk for processing. The form is also available in the SOC lobby area, 4th. floor SSB.