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  UT Home -> Office of the Dean of Students -> Student Activities -> Room Reservation Application

Application for Use of University General Purpose Classrooms and Auditoriums

Room applications for fall 2015 are currently being accepted.

* indicates a required field.

Applicant Information

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(Must be an authorized representative in order to apply.)

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(Must use email address listed in authorized representatives HornsLink profile.)

Room Choices

View a list of general purpose classrooms. For more information about the spaces available, refer to the Find A Space page. Please list choices in order of preference (more than one room number per field may be entered). Only one room will be assigned unless multiple rooms are requested in the comments field. Alternative rooms may be assigned if the preferred rooms are unavailable. To reserve space in the SAC, SSB or the Union please visit the University Unions' Event Space Reservations page.

* Choice 1 -  
   
 

* Choice 2 -  
   
 

* Choice 3 -  
   
 

* Are you requesting (choose one option only):
Semester-long Reservations

* Proposed days of reservation:






* Proposed dates of reservation:
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All Other Reservations / Individual Dates

* Proposed dates of reservation:
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* Reservation Times: (6:30 a.m. to 12 midnight only)

From:
 
 

Until:
 
 

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Off-Campus Guest

* Do you plan to host an off-campus guest (speaker, artist, political figure, performer)?  

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* Will the speaker entertain questions from the audience?  

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Guest Speaker Policy (Subchapter 13–1000): Student organizations are required to have all guest speakers approved by Student Activities prior to the proposed event. The speaker must be the invited guest of a student organization and is only allowed on campus in an educational capacity. The speaker may not distribute literature that discusses / promotes a product or service (including internships and job opportunities). The speaker also may not discuss / promote a product or service that is for sale. Additionally, the speaker may not sell or offer to sell any product or service. Additional guest speaker policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#speakers.

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Sponsorship and Solicitation

* Is this activity solely sponsored by the organization / applicant?  
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Co-Sponsorship Policy (Subchapter 13–300, Sec. 13–304): Student organizations are only permitted to co-sponsor on-campus programs and events with other registered student, faculty or staff organizations or with university academic or administrative units. Student organizations may NOT cosponsor on-campus programs or events with off-campus persons or organizations. Prohibited co-sponsorships include events that depend on an off-campus person or organization for planning, staffing, or management of the event, a student organization reserving space on campus for the use by an off-camps person or organization, and events that benefit an off-campus person or organization (except for the solicitation of 501(3)(c) nonprofit organizations). Student organizations seeking financial support or donations from an off-campus entity are encouraged to consult with Student Activities to avoid policy violation's. Additional co-sponsorship policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#cospon.

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* Do you plan to sell anything or collect any money?  

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Solicitation Policy (Subchapter 13-200, Sec. 13-205): Fundraisers and the solicitation of funds may be conducted outside university buildings by student organizations. Prior to collecting money or fundraising in any campus building, student organizations must receive approval from that facility's building manager. Fundraisers may not be conducted for private gain of individuals or for-profit businesses. Be sure to consult with Student Activities staff early in the fundraising planning process to ensure compliance with applicable rules and policies. Additional solicitation policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#funds.

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Food

* Do you plan to distribute food and / or drink?  

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Food Policy (UT Environmental Health and Safety): Student organizations that plan to serve or distribute food that may be potentially hazardous are required to request a food distribution permit through the Office of Environmental Health and Safety (EHS) at least 7 days in advance. Potentially hazardous food is food that, if handled or prepared improperly, can cause a food borne illness. Any food that is catered by a off-campus vendor (e.g., pizza, sandwiches, etc.) or prepared / handled on campus (e.g., burgers, breakfast taco fundraisers, etc.) requires a food distribution permit. Do not submit forms for food that is not potentially hazardous, such as candy, soda, chips, or bake sale items (e.g., cake, cookies, brownies). Please visit the EHS website to complete the Food Distribution Form. Additional food policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#food.

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Room Reset and Trash

Room Reset and Trash Policy: Student organizations are required to comply with room reset and trash policy. The room must be cleaned and returned to proper arrangement before leaving. All surfaces must be wiped down, and trash must be emptied and deposited in the nearest dumpster outside the building.

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Please take time to review additional common student organization event policies and Institutional Rules. If you have have any questions, contact the Student Activities office at 512-471-3065.

You will receive a confirmation from our office when your application is processed.