* indicates a required field.
* Name of Authorized Representative:
(Must be an authorized representative in order to apply.)
* Phone Number:
(Must use email address listed in authorized representatives HornsLink profile.)
Please list choices in order of preference (more than one room number per field may be entered). Only one room will be assigned unless multiple rooms are requested in the comments field. Other rooms may be substituted if the preferred rooms are unavailable. View a list of general purpose classrooms. For more information about the spaces available, refer to the Find A Space page. To reserve space in the SAC, SSB or the Union please visit the University Unions' Event Space Reservations page.
* Proposed days of reservation:
* Proposed dates of reservation:
* Proposed dates of reservation:
* Reservation Times: (6:30 a.m. to 12 midnight only)
* Room capacity needed:
* Proposed activity (be specific):
* Off Campus Speaker's Company / Non-Profit / Affiliation:
* Name of the Speaker(s):
*What topic will the speaker be presenting on? (please be as detailed as possible):
Guest Speaker Policy (Subchapter 13–1000): Student organizations) are required to have all guest speakers approved by Student Activities prior to the proposed event. The speaker must be the invited guest of a student organization and is only allowed on campus in an educational capacity. The speaker may not distribute literature that discusses / promotes a product or service (including internships and job opportunities). The speaker also may not discuss / promote a product or service that is for sale. Additionally, the speaker may not sell or offer to sell any product or service. Additional guest speaker policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#speakers.
I have reviewed the Guest Speaker Policy.*
Co-Sponsorship Policy (Subchapter 13–300, Sec. 13–304): Student organization are only permitted to co-sponsor on campus programs and events with other registered student, faculty or staff organizations or with university academic or administrative units. Student organization's may NOT cosponsor on-campus programs or events with off-campus persons or organizations. Prohibited co-sponsorships include events that depend on an off-campus person or organization for planning, staffing, or management of the event, a student organization reserving space on campus for the use by an off-camps person or organization, and events that benefit an off-campus person or organization (except for the solicitation of 501(3)(c) nonprofit organizations). Student organization s seeking financial support or donations from an off campus entity are encouraged to consult with Student Activities to avoid policy violation's. Additional co-sponsorship policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#cospon.
I have reviewed the Co-Sponsorship Policy.*
* Briefly describe type of solicitation:
Solicitation Policy (Subchapter 13-200, Sec. 13-205): Fundraisers and the solicitation of funds may be conducted outside university buildings by student organizations. Prior to collecting money or fundraising in any on-campus building, student organizations must receive approval from that facility's building manager. Fundraisers may not be conducted for private gain of individuals or for-profit businesses. Be sure to consult with Student Activities staff early in the fundraising planning process to ensure compliance with applicable rules and policies. Additional solicitation policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#funds.
I have reviewed the Solicitation Policy.*
* Please describe the food to be sold or distributed. (Be specific.):
Food Policy (UT Enviornmental Health and Safety): Student organization that plan to serve or distribute food that my be potentially hazardous are required to request a food distribution permit through the Office of Environmental Health and Safety (EHS) at least 7 days in advance. Potentially hazardous food is food that, if handled or prepared improperly, can cause a food borne illness. Any food that is catered by a off campus vendor (e.g., pizza, sandwiches, etc.) or prepared / handled on campus (e.g., burgers, breakfast taco fundraisers, etc.) requires a food distribution permit. DO NOT submit forms for food that is not potentially hazardous, such as candy, soda, chips, or bake sale items (e.g., cake, cookies, brownies). Please visit the EHS website to complete the Food Distribution Form. Additional food policy information can be found at http://deanofstudents.utexas.edu/sa/policiesinstrules.php#food.
I have reviewed the Food Policy.*
Room Reset and Trash Policy: Student organization are required to comply with room reset and trash policy. The room must be cleaned and returned to proper arrangement before leaving. All surfaces must be wiped down, and trash must be emptied and deposited in the nearest dumpster outside the building.
I have reviewed the Room Reset and Trash Policy.*
Please take time to review additional common student organization event policies and Institutional Rules. If you have have any questions, please contact the Student Activities office at 512-471-3065.
You will receive a confirmation from our office when your application is processed.