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  UT Home -> Office of the Dean of Students -> Student Activities -> A-Frames and Banner Space, Tables, Flyers and other Publicity
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A-Frames and Banner Space, Tables, Flyers and other Publicity

A-Frames

An A-Frame is a temporary structure built and used by student organizations to advertise events and other information about their organization. A-Frames are generally made of 2X4's and pieces of plywood. Before you begin building an A-Frame, an authorized representative from your organization will need to fill out an A-Frame Application, found at the Student Organization Center (SOC).

Rules For A-Frame Space Reservations:

  • Starting with the first two weeks of the semester, A-Frames are approved in sequential, 2-week blocks throughout the semester.
  • A-Frame reservations start on a Monday and end on a Friday.
  • A-Frames can be placed in the reserved space over the weekend before the beginning Monday of the reservation period.
  • A-Frames must be removed on the weekend following the ending Friday reservation date.
  • If an A-Frame is not removed at the appropriate time, it will be removed and a $50.00 removal fee will be assessed to the student organization.
  • The A-Frame will be disposed of.
  • A consultation with a Student Activities staff person must take place and the fee must be paid before the A-Frame can be retrieved.

Banners

Student Activities reserves the West Mall and the Speedway banner spaces for registered student organizations on a Monday to Sunday basis. To apply for banner space, an authorized representative must complete the Application for Banner Space Form available at the SOC and return it to the SOC.

Reservations are assigned according to a priority system, which includes the date of the request, size and longevity of the event, and availability of space. Applications are accepted on the first working day in May for the summer and fall semester, and on the first working day in December for the spring semester.

Once you are assigned banner space, you will be notified via e-mail. Banners must be dropped off at the SOC by 5 p.m. the Friday before the banner is to be hung. Banners must include the appropriate length of rope already attached in order to be accepted.

Banner space is also available at the following locations:

  • The McCombs School of Business has banner space on the bridge over 21st Street, between the McCombs School of Business and the UTC. They also have banner space available in the Atrium of the McCombs School of Business. To hang a banner in these locations, go to the Dean's Office at GSB 2.102 (512-471-5921) to fill out an application.
  • The College of Engineering (512-232-5778) has banner space on the bridge over Dean Keeton Street, near the Engineering Complex. To hang a banner in this location, fill out an application online at: www.engr.utexas.edu/studentlife/banner_policy.cfm
  • Jester Center has space for indoor banners in the Jester Center Academic Concourse. To hang a banner in this location, go to the Jester Center Mail Desk (512-471-5444) to complete an application.

Tables

Registered student organizations can use tables to display literature, distribute information, raise money, and for other forms of expression.

Any outdoor location (except for the Main Mall) and any large, open, indoor location can be appropriate for tables, provided that the tables do not disrupt other university functions or interfere with pedestrian or vehicular traffic. Feel free to consult with Student Activities for ideas and information about appropriate locations to place tables on campus.

Registered student organizations can supply their own tables or use tables provided by the university. In order to use a university table, a registered student organization's authorized representative must complete a table request form available at the SOC. Active organizations in good standing can be approved for table use for one semester at a time. University tables are available for use in the following areas: the West Mall area, Gregory Gym Plaza, and Jester Center.

Flyers, Literature

Registered student organizations have the ability to distribute literature on campus. Literature can be used to advertise your organization, share information, promote an idea, or for a variety of other purposes. Registered student organizations may sell, distribute, or display literature on campus in accordance with the following guidelines:

  • The literature is not distributed by hawking, shouting, or accosting individuals.
  • The literature is not a promotion for an off-campus for-profit business, organization, agency, or national association.
  • The literature that is dropped on the ground in the area where it was distributed must be picked up by the sponsoring registered student organization.

Literature is defined as any printed material, including any newspaper, magazine, or other publication, and any leaflet, flyer, or other informal matter, that is produced in multiple copies for distribution to potential readers.

Additionally, Student Activities provides resources for registered student organizations about compliance regarding trademarks and copyrights to educate students.