New Student Services New Student Services (small logo)
photo of Longhorn crowd
  UT Home -> Office of the Dean of Students -> New Student Services -> Summer Orientation -> Summer Transfer and CAP Orientation

Summer Transfer and CAP Orientation Information and FAQs

Who is eligible to register for Summer Orientation?

  • Fall transfer and CAP students who have been admitted/accepted into a specific college or school within UT Austin; and who have
  • Satisfied the Enrollment Deposit

All new transfer students and all students who have been admitted to UT Austin after successfully completing the Coordinated Admission Program (CAP) should attend orientation. Because the Summer Orientation sessions are designed to meet the needs of two distinct groups of students, freshmen are not allowed to attend transfer orientation sessions and transfer students are not allowed to attend freshman orientation sessions. No exceptions are made.

As a new transfer student, you should attend orientation in order to get acclimated to campus before the fall semester, spend time with an academic advisor in your college, set up your computer accounts and register for your classes with one-on-one assistance.

Session Dates

In which session(s) is my college represented?

June 26–27, 2014 (Thursday–Friday)
Colleges/schools represented at this session:

July 10–11, 2014 (Thursday–Friday)
Colleges/schools represented at this session:

July 14–15, 2014 (Monday–Tuesday)
Colleges/schools represented at this session:

View a complete schedule of orientation activities here.

What if I can't attend one of the Summer Orientation sessions?

  • Attend August Orientation, August 19–22, 2014.
  • August Orientation registration is open from July 7 through August 14, 2014.

Fees

  • Orientation Fee only: $50
  • Orientation Fee including Housing Accommodations: $98

Housing Accommodations and Food

  • Staying in on-campus housing is optional
  • The additional fee to stay on-campus housing is $48, includes one night lodging and a meal card worth $25 in Conference $$$
    • Conference Meal $$$ are normally sufficient, if you run out of Conference $$$ you may pay with cash or credit card
    • Use the Conference Meal Card at any Housing and Food Service dining facility on the first floor of Jester Center
  • Housing space is limited and is filled on a, "first-respond, first-reserve" basis
    • If housing is unavailable during the session you select, you will need to provide your own accommodations
    • No waiting lists are maintained
  • Room with a friend by standing in the Housing check-in line together
  • Staying in on-campus housing during orientation makes it easier for you to participate in all orientation activities, many of which are early in the morning and late at night
  • Accommodations are NOT provided before or after your session
  • Accommodations are NOT provided for parents, family members or friends

Registering and Paying

Do I need to register for orientation?

  • To attend you must register and pay by the payment due date
  • Registration becomes available starting Monday, February 3, 2014 and is opened daily from 8 a.m.-midnight, CST
  • Spaces for each session are limited and are filled on a, "first-respond, first-reserve" basis
  • No waiting lists are maintained
    • When a session closes, it has reached its capacity and you must select a session that is available or attend August Orientation
  • The Registration System closes eight calendar days prior to the start of each Orientation session

What information do I need to register for an orientation session?

  • Your UT EID and password to register for orientation on the New Student Services website

Where do I register online for Summer Orientation?

How do I confirm my registration?

Where to Go, What to Bring, Where to Park, etc.

What information do I need after I register?

  • To see detailed information on where to go, what time to check in, what to bring, etc., click here.

Payment Method and Information

Payment by Credit Card

  • Credit cards accepted: American Express, MasterCard or Discover only
  • Payment can be made:
    • At your Orientation Status Page, or
    • At the What I Owe website
    • You will need your UT EID and password to access either link
  • When payment is approved, you will receive an authorization code confirming the transaction
  • Payment is due within 30 days of your registration
  • Avoid registration cancellation. Payment has to be posted to your orientation account by the payment due date, shown on your Orientation Status Page

Payment by check or money order

  • Mail to:
    • The University of Texas at Austin, P.O. Box 7398, Austin, Texas 78713-7398
    • Include student name, EID and the word "Orientation" on the check or money order
  • Your payment is due within 30 days from the date of your registration
    • Payment has to be posted to your orientation account by the payment due date shown on your Orientation Status Page to avoid cancellation

Making Changes to and/or Cancelling your Reservation

Can I cancel or change my registration information?

  • You may access the online registration systems up to eight calendar days before your assigned session
  • Session changes are made only if there is space available at the time of your request
  • To make changes and/or cancel your orientation reservation click here
    • You will need you UT EID and password
    • Select the "Cancel Reservation" or "Change Reservation" button for the action you need to take
      • If you switch your session check your Orientation Status Page to make sure the change was processed
      • If you cancel your reservation the registration system will provide a message that your orientation was cancelled

Orientation Refunds

  • The online registration system will process refunds up to eight calendar days before your assigned session
  • Refunds will be mailed approximately two to four weeks from the date of cancellation
  • If you do not cancel your orientation reservation at least eight days before your assigned session, you will not be eligible for a refund
  • To access the page to cancel your orientation reservation click here
    • You will need you UT EID and password
    • Select the "Cancel Reservation" button to process

Testing Information

Will I be able to take placement tests?

  • Testing options
    • Available at the beginning of the fall semester, or at other testing periods during the school year
    • Visit the CTL/Student Testing Services website, or call 512-232-2662 for more information about tests accepted for credit and offered on campus in the fall

Class Registration

  • Class Registration will take place on the last day of your orientation session
  • You will register for classes between 1–2 p.m.
  • Only students are allowed to enter the designated registration area
  • All bars (if any) must be cleared prior to registration
  • Use your laptop or tablet to register for classes (optional)
    • Directions on how to access the university wireless network will be provided at one of the orientation wing meetings

Required Meningococcal Vaccine

Are there immunization requirements I have to meet before I can register for classes?

  • Entering UT Austin students who will be age 21 or younger on the first day of classes of summer 2014 (06/05/14) are barred from registering for classes unless
    • They have had a meningococcal (bacterial meningitis) vaccine, and
    • The vaccine was administered within five years of the first day of classes of summer 2014 (on or after 06/05/09)
  • Submit your documentation to UHS at least two weeks before your registration date
  • Make a copy of the documents you send to UHS, and bring it with you to orientation
  • Go to http://www.healthyhorns.utexas.edu/requiredvaccine/ for details about
    • Exclusions and possible exemptions
    • Acceptable documentation to prove vaccination or exemption
    • How to submit your documentation
    • How to check whether it has been processed by UHS
  • International students have additional medical clearance requirements. Find them at http://www.healthyhorns.utexas.edu/internationalstudents.html
    • If you can't satisfy the requirements beforehand, call University Health Services at 512-475-8301 to schedule an appointment on or before the first day of orientation
    • Call ahead as appointments are limited. Charges apply

Special Arrangements and Accommodations during Orientation

Require accommodations due to a documented disability?

  • Contact Services for Students with Disabilities (SSD), at 512-471-6259 or 512-410-6644 (Video Phone), Monday-Friday, 8 a.m.–5 p.m.
  • SSD assists students with AD/HD, learning disabilities, medical conditions, physical disabilities, visual disabilities, psychological disabilities, traumatic brain injuries, autistic spectrum disorder and temporary disabilities, as well as students who are deaf and hard of hearing
  • Requests for accessible copies of orientation publications or interpreter services
    • Submit request no less than two weeks before your assigned session
    • Submit request to New Student Services. New Student Services office hours are Monday–Friday, 8 a.m.–5 p.m., 512-471-3304
  • Attendant care is not provided
  • If you need special assistance during orientation testing
    • Information must be on file with SSD
    • Then contact CTL/Student Testing Services or call 512-232-2662
    • Submit request no less than two weeks before your assigned session

Travel Arrangements, Check-in and Check-out

When should I make travel plans?

  • Make travel plans after you receive confirmation of your orientation registration
  • Check-in at Beauford H. Jester Center (JES) from 9:30–10:30 a.m., on the first day of your session
  • Check-out is no later than 2:30 p.m. on the final day of your orientation Session
  • Airline flight arrangements need to be made sometime after 3:30 p.m.