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Frequently Asked Questions

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New Student Services
Sorority and Fraternity Life
Student Activities
Student Judicial Services

General/Administrative Questions

Phone: 512-471-1201 | Fax: 512-471-7833

What is the address of the Office of the Dean of Students?

Physical Address:
Student Services Building, 4.104
100 West Dean Keeton Street

Campus Mail Code: A5800
Mailing address:
The University of Texas at Austin
Office of the Dean of Students
1 University Station A5800
Austin, Texas 78712-0175

To whom should I report the death of a currently enrolled UT-Austin student?
Student Emergency Services in the Office of the Dean of Students should be contacted immediately at 512-471-5017 so that necessary departments may be notified.

To whom should I complain about a problem I am having with UT Austin?
Students may telephone the Office of the Ombudsperson at 512-471-3825 for assistance with university-related complaints.

Are part-time jobs for students available in the Office of the Dean of Students?
Limited part-time employment is available in the Student Organization Center, the University of Texas Leadership Institute (Sorority and Fraternity Life), to previous Orientation Advisors (NSS) and in Sorority and Fraternity Life (SFL). Part-time Graduate Assistantships are available in many DoS program areas. Visit the Hire a Longhorn Job Bank for a listing of student job opportunities on and off campus.

Where can I find DoS staff contact information?
Our DoS Staff page includes contact information and a brief summary of duties.

New Student Services

Phone: 512-471-3304 | Fax: 512-232-8211

What services are offered through New Student Services?
Orientation and job opportunities for current students that apply and are selected to assist with the orientation programs. There is an orientation offered prior to the beginning of each semester. A student engagement component has recently been added and will continue to be developed this year. More information will be available as events are added.

What is orientation and what are some of the advantages of attending?
It is an opportunity to become familiar with the services and opportunities available at UT Austin. Advantages to attending orientation include becoming acquainted with campus, meeting academic advisors, registering for classes, learning about campus services and student life, and meeting other new students. Students attending Summer Orientation are encouraged to take required placement tests prior to their scheduled session.

What orientations are available to new incoming freshman and transfer/CAP students?
Orientation is offer to those students admitted to the spring, summer school or fall semesters. Those admitted in the fall semester are encouraged to attend Summer Orientation. For more information visit www.utorientation.com.

What is the cost to attend orientation?
There is no charge for pre-semester orientations (spring and summer school). There is a fee associated with the Summer Orientation and Late Summer Orientation. The cost varies between the freshman and transfer registration.

How do I sign up for an orientation?
When registration opens online the registration link will be accessible at www.utorientation.com.

When is the Summer Orientation program scheduled?
Summer Orientation consists of six, two-and-a-half day sessions for fall freshmen and three, two-day sessions for transfer students, scheduled from early June through mid-July. All new students entering in the fall semester are encouraged to attend Summer Orientation. For dates and other information, visit www.utorientation.com.

Who can attend Summer Orientation?
Freshman and transfer students admitted to UT Austin for the fall semester who do not plan to attend summer school may attend a Summer Orientation session, contingent upon space availability.

What placement tests are offered during Summer Orientation?
The The University of Texas at Austin Test in Spanish with Writing Exercise, University of Wisconsin College-Level Placement Test in French, and the SAT German with Listening Subject Test with UT Austin Supplemental Items are offered during all freshman sessions. No placement tests are scheduled during Transfer Orientation sessions. Telephone Student Testing Services at 512-232-2662 or visit ctl.utexas.edu/programs-and-services/student-testing-services/, for more information.

What if I cannot attend a Summer Orientation session?
You may attend Late Summer Orientation, which takes place in mid-August. Late Summer Orientation registration becomes available online in early July.

Is there an orientation program available for family members?
Yes, it is called Family Orientation, and is offered to family members of students attending a freshman Summer Orientation session. Family Orientation is a one-day program and is offered on the first day of each Freshman Summer Orientation session. Family Orientation is not offered during the Transfer Orientation sessions. For more information, please visit http://www.texasparents.org/events_orientation.php.

Is orientation mandatory?
Yes, for first time freshman and highly recommend for transfer students.

Are any other orientation activities available at the beginning of each semester?
The fall semester offers the Start Fresh program, which includes a number of welcoming events, helps new students get to know each other, have fun and feel welcome at UT Austin. Start Fresh events and entertainment are free and open to all students.

How do I become an orientation advisor?
Information meetings are held in mid-October and applications are available at that time. In November, applicants participate in a half-day selection process, including an interview, a group process activity and a public speaking exercise. Successful candidates are notified prior to the Thanksgiving holiday and are required to take a repertory class during the spring semester. For more information, telephone 512-471-3304.

Philanthropy and Engagement

What is engagement and what are the advantages of students getting involved?
Engagement simply means to get connected and involved on many levels at UT Austin. Students not only take classes and achieve academically, but opportunities exist for students to connect outside of the classroom experience either with intramural sports, the arts, or leadership opportunities within student groups such as Student Government, Senate, Spirit groups and more. A variety of university experiences create the advantage of a deeper connection to UT Austin and to their student experience. This connection will last a lifetime and the friendships and experiences of leadership will only increase the value of their education.

What is philanthropy at the university and do students participate?
Philanthropy at UT Austin is a way for everyone to get involved in making the campus and the world it serves a better place. University Development is the process of raising and securing funds for the university since our budget is comprised of several different funding sources. Tuition provides 24% of the annual budget and state support (general revenue and income from the permanent university fund) makes up 22%. The rest comes from research grants, gifts from friends and alumni, and other sources. Our development office works very hard with our donors to support UT Austin in its role as one of the top research institutions in the country.

Can students get involved in Development?
Our students are some of the most generous in the United States, with over 1,000 organizations on a yearly basis raising hundreds of thousands of dollars for local and national charities. Our students also choose to support their colleges and schools with student giving campaigns and by taking part in programs sponsored by Students Hooked on Texas. Students can also connect with alumni through the development office in their college or school to thank them for their support of UT Austin.

What is Students Hooked on Texas?
This new Development program within the Office of the Dean of Students supports student philanthropy, both on- and off-campus, and encourages student engagement at UT Austin, from the freshman year through graduation. We support student giving to the university during the Week of Giving in spring, through a matching gift program that supports the Student Emergency Fund (sponsored generously by our 1883 Council) and on Thanks Day in the fall. For more information on any of these programs, or Development in general, telephone 512-475-9636.

Sorority and Fraternity Life

Phone: 512-471-9700 | Fax: 512-471-6273

What is Sorority and Fraternity Life?
SFL provides support services, leadership opportunities and educational programs to the Interfraternity, Latino / Pan-Hellenic, National Pan-Hellenic, Texas Asian Pan-Hellenic and University Panhellenic Councils, as well as several Affiliate groups. In fall 2010, SFL also began sponsoring the newly formed Multicultural Greek Council. SFL is responsible for advising the councils' executive officers and interpreting university policies. Visit www.texasgreeks.com.

When is recruitment?
The Interfraternity and Panhellenic Councils both recruit new members at the beginning of the fall semester. The Latino Pan-Hellenic, Multicultural Greek and Texas Asian Panhellenic Councils recruit during both the fall and spring semesters. National Pan-Hellenic Council organizations have Membership Intake during the spring semester. For more information, contact 512-471-9700 or visit www.texasgreeks.com.

How do I register for the Sorority and Fraternity Leadership Issues Class?
To register for the class, an application must be submitted to SFL, which will enable you to enroll, if you're a member of a SFL affiliated fraternity or sorority. Fraternity and sorority members who take this class learn about the critical issues leaders can face within the sorority and fraternity community. Telephone 512-471-9700 for more information.

What is hazing?
The law defines hazing as any intentional, knowing, or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are or include students at an educational institution.

How do I report a hazing incident?
State law and university policy require that you immediately contact the Office of the Dean of Students at 512-471-9700 or 512-471-3065. You may also report a hazing incident online. Fear of losing an opportunity to join a particular fraternity or sorority should never prevent you from reporting a hazing incident. Your health and safety are far more important!

Student Activities

Phone: 512-471-3065 | Fax: 512-471-6273

What services does Student Activities offer?
Student Activities works to support and encourage involvement in campus life while broadening student impact on the UT Austin community. Leadership development programs and activities are available to all students. Student Activities staff assist student organizations with a wide array of issues, including program safety, risk management, conflict resolution, training, recruitment, organizational management and interpreting university policies.

Student Activities coordinates outdoor space reservations (including the West Mall Rally Area); general-purpose classroom reservations; banner space on the West Mall and Speedway; A-Frame reservations on campus; event planning assistance; and services offered by the Student Organization Center (SOC).

How can I find out what student organizations are registered at UT Austin?
Over 1,100 student organizations are registered with Student Activities. Search for organizations that match your interests at the Registered Student Organizations Database.

The benefits of becoming a registered student organization include, use of on-campus facilities, raising funds, sponsoring speakers and public performances, distributing literature, as well as program planning assistance from Student Activities staff.

All registered student organizations self-identify into one of the following categories:

How can I start a student organization?
A group of three or more currently enrolled students may form a registered student organization by obtaining an application from the Student Organization Center (SOC) and following these simple steps:

  • Complete a registration application and pay a $10 registration fee;
  • Complete an Authorized Representatives Form. Be sure to include requested UT EIDs and have a currently authorized representative sign the form.
  • Sign a Legal Responsibilities Form;
  • Participate in an orientation session. Contact Student Activities at 512-471-3065 to make your reservation;
  • Limit group membership to UT Austin students, faculty and staff;
  • Do not deny membership on any basis prohibited by applicable law, including but not limited to gender, gender identity, race, color, national origin, religion, age, veteran status or disability;
  • Agree to conduct organization affairs in accordance with UT Austin's Institutional Rules;
  • Submit forms to the Student Organization Center. Applications are processed approximately two weeks after submission of completed forms.

What is the Student Organization Center?
Directly across from the elevators on the fourth floor of the Student Services Building, the Student Organization Center (SOC) provides a centrally located workspace for student organizations, near Student Activities and the Office of the Dean of Students. Registered student organizations may lease office, cubicle and locker space in the SOC (available by application in the spring). Mailboxes, fax services, sign posting, an electric typewriter, general use phone, paper cutter, computers and a printer are also available.

What campus rules apply to my student organization?
It is the responsibility of all registered student organizations to become familiar and comply with all of the Institutional Rules that apply to student organizations, including policies related to assembly and expression on campus.

What is hazing? How do I report a hazing incident?
The law defines hazing as any intentional, knowing, or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are or include students at an educational institution.

State law and university policy require that you contact the Office of the Dean of Students at 512-471-3065 or 512-471-9700 to report a hazing incident. You may also report a hazing incident online.

Can my student organization co-sponsor an on-campus event with an off-campus business or organization?
No! Space on campus available for use by students, faculty and staff is limited, so student organizations are not permitted to co-sponsor on-campus events with off-campus businesses or organizations. An event is illegally co-sponsored if it: depends on an off-campus person or organization for planning, staffing or management of the event; advertises the event as co-sponsored by an off-campus person or organization; operates as an agent of, or for the benefit of an off-campus person or organization (except for the solicitation of charitable contributions); reserves a room or space for the use of an off-campus person or organization; or engages in any other behavior that persuades the dean of students that an off-campus person or organization is in fact responsible for the event, in full or substantial part.

Student Judicial Services

Phone: 512-471-2841 | Fax: 512-475-7942

Where is Student Judicial Services (SJS) located?
Student Judicial Services (SJS) is in the Office of the Dean of Students and is located in Suite 4.104 of the Student Services Building (SSB) at 100 W. Dean Keeton Street.

May I request information regarding my disciplinary matter over the telephone?
As a general rule, we do not provide such information over the phone because information regarding disciplinary matters is highly confidential, and we must be sure that we are providing the information to the correct person. If you have not already been notified of a scheduled meeting with SJS, you may call 512-471-2841 to make an appointment.

What happens if I refuse or fail to meet with SJS after being notified of a scheduled appointment with that office?
Provided adequate notice was given consistent with University rules, the Dean of Students may bar or cancel the enrollment or otherwise alter the status of a student who fails without good cause to attend a scheduled meeting with SJS.

Can someone attend the meeting with me at SJS?
Yes, an individual may attend a meeting with you at our office, provided that you sign a release authorizing us to release information about your disciplinary matter to that person. However, separate meetings are scheduled for any students involved in the same disciplinary matter, including those who have been referred to SJS and/or who may have witnessed an incident being investigated by SJS.

Am I allowed to examine my discipline file?
Yes. You will need to go to SJS and fill out a request to view your file. (This paperwork can be completed when you meet with an SJS staff member about your disciplinary matter.) You will also need to present an official photo ID. After your request is processed, a time may be arranged for you to review the file in our office.

How do I report sexual discrimination, sexual harassment, or sexual misconduct?
Contact the Office of the Dean of Students at 512-471-5017. If you tell the person who answers the phone that you have a question or concern about sexual discrimination, sexual harassment, or sexual misconduct, an effort will be made to schedule a meeting with a Dean of Students staff member as soon as possible. For more information, please refer to http://deanofstudents.utexas.edu/sh/. Students can also report any such concerns to the Office of Institutional Equity at 512-471-1849.

How can I have a Dean of Students bar removed from my record?
Call SJS at 512-471-2841. Generally, a Dean of Students bar means that you failed to respond to a summons letter or fulfill some other obligation concerning a disciplinary matter, so you will probably need to schedule an appointment and meet with an SJS staff member before the bar is removed.

How can I obtain my confiscated UT identification (ID) card?
A UT ID card is nontransferable. If you have allowed someone else to use your ID card, it will not be returned to you, and you will need to purchase a replacement card at the university ID Center.

What steps do I take to complete questions on applications or reference forms about disciplinary records?
You will need to go to SJS. You must bring an official photo ID, the signed form, and a stamped, addressed envelope. If the form does not have a signed release allowing us to provide information of that nature, you will be asked to sign a release at SJS. If there is not a form and a letter needs to be sent instead, please also bring a written request detailing the letter you are requesting. While we generally complete the forms within a week of their receipt, there may be a delay during high demand periods, so please submit the form to us well in advance of your deadline.

How can I report a suspected violation of Institutional Rules to the Office of the Dean of Students?
If you have reason to believe that a student may have violated University rules, you may contact SJS at 512-471-2841. Arrangements can be made for you to meet with an SJS staff member who will inform you of your options and discuss the situation with you.

If I file a complaint and disagree with the outcome, can I appeal the decision?
No, only the accused student or the Dean of Students may appeal a disciplinary decision.

Will I be able to know the outcome of another student's disciplinary matter?
We will only release information about the outcome of another student's disciplinary matter upon his/her written consent or when required to do so by state or federal law.

What if I disagree with an accusation of academic dishonesty made by my professor?
You may request that your professor refer the matter to SJS in the Office of the Dean of Students.

How do I appeal my sanction if I resolved my disciplinary matter with a professor through a Faculty Disposition?
You may appeal the sanction assessed by your professor by submitting a written appeal to the President (president@po.utexas.edu) within fourteen (14) days from the date on which you signed the Faculty Disposition form. The written appeal must state the specific reasons for the appeal and must include any related argument.

What if I disagree with the findings of SJS?
You may choose to have your disciplinary matter resolved through a University disciplinary hearing.

How do I appeal my sanction if I resolved my disciplinary matter through an Administrative Disposition with SJS?
You may appeal the sanction assessed SJS by submitting a written appeal to the President (president@po.utexas.edu) within fourteen (14) days from the date on which you signed the Administrative Disposition form. The written appeal must state the specific reasons for the appeal and must include any related argument.

How do I appeal a decision made by a University hearing officer?
You may appeal the disciplinary decision of the hearing officer by submitting a written appeal to the President (president@po.utexas.edu) within fourteen (14) days from the date you were notified of the disciplinary decision. If notice of the disciplinary decision is sent by mail, the date the disciplinary decision is mailed initiates the fourteen-day period. The written appeal must state the specific reasons for the appeal and must include any related argument.

The President may also request that the hearing recording be transcribed, and the transcript will be made available to both parties. If a court reporter was present during the hearing and prepares a written transcript immediately thereafter, the transcript is considered part of the hearing record and is made available to both parties.

Will my financial aid be affected by the penalty I received?
Maybe. For information regarding your financial aid please contact the Office of Student Financial Services (OSFS) at http://finaid.utexas.edu.

I have an attorney; what is his/her role in resolving my disciplinary matter?
Your attorney may attend and advise you throughout the disciplinary process. But if you elect to resolve your matter through a disciplinary hearing, your attorney would not be permitted to question witnesses, introduce evidence, make objections, or present arguments to the hearing officer during that proceeding.

Can my parents obtain information from SJS about my disciplinary matter?
Our office would provide such information to your parents if you have signed a release authorizing us to do so.

Who has access to my disciplinary record?
Your disciplinary record is considered confidential. However, information concerning your disciplinary record may be made available to appropriate University officials, faculty, and/or staff members who have a legitimate educational interest in such information. In addition, information regarding your disciplinary record may be released to other individuals or entities upon your written request or in accordance with state and federal law.

How long will my disciplinary record be maintained?
Most disciplinary records are maintained for at least seven years. Some records, however, are kept permanently, including those involving an assessed sanction of suspension, expulsion, denial or revocation of a degree, dismissal from an academic program, or withdrawal of a diploma.

Note: The official University policies concerning academic dishonesty and the disciplinary process are outlined in Chapter 11 of the Institutional Rules on Student Services and Activities, which may be found in Appendix C of the General Information catalog.


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