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  UT Home -> Office of the Dean of Students -> Investigations -> Investigation Process

Investigation Process

Title IX Training and Investigations is responsible for investigating allegations of student misconduct involving sex discrimination, sexual harassment, sexual assault, sexual misconduct, interpersonal violence (including domestic violence and dating violence) and stalking.

Our Investigation Process for Students. (pdf)

The Informal Resolution Process. (pdf)

Definitions important to the investigation process include:

Complainant - A person who submits a complaint alleging a violation of the General Information Catalog Appendix D: Policy on Sex Discrimination, Sexual Harassment, Sexual Assault, Sexual Misconduct, Interpersonal Violence, and Stalking or is identified as the person who has allegedly experienced a Title IX related incident.

Respondent - The person designated to respond to a complaint. Generally, the respondent is the person alleged to be responsible for the prohibited conduct alleged in a complaint.

Witness - A person who may have information related to a complaint alleging sex discrimination, sexual harassment, sexual assault, sexual misconduct, interpersonal violence (including domestic violence and dating violence), stalking or other Title IX related allegations.

Adviser - A single individual whom a Complainant, Respondent, or Witness may elect to accompany him or her to a meeting with the Dean of Students regarding an alleged violation of university policy.

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What to Expect as a Complainant During the Title IX Investigation Process

Title IX is a segment of the Education Amendments of 1972 that prohibits exclusion or discrimination on the basis of gender from any federal funded education program or activity. Title IX Training and Investigations in the Office of the Dean of Students at The University of Texas at Austin is obligated to thoroughly investigate all allegations of Title IX violations. This includes allegations of sex discrimination, sexual harassment, sexual violence and sexual misconduct.

Investigator Role

  • Two investigators serve as neutral third-party administrators who will determine the facts involved in the case and whether a violation of the University's Institutional Rules on Student Services and Activities (Institutional Rules), and/or University policy occurred.
  • Our main goal is to gather factual information through the course of this investigation. We will ask difficult questions, which at times may feel uncomfortable and may lead you to question the integrity of the process.
  • If it is determined that a violation of the Institutional Rules and/or University policy occurred, the investigators will refer the matter to Student Conduct and Academic Integrity in the Office of the Dean of Students for disciplinary action.

Title IX Investigation Process

  • The investigators will meet with the Complainant, Respondent and Witnesses as part of the investigation.
  • A No Contact Directive will be issued, at minimum, through the duration of the investigation process.
  • All parties involved will have an equal opportunity to discuss their knowledge of the situation, and provide any relevant documentation and names of witnesses pertaining to the matter.
  • The investigators will meet with the witnesses identified by the Complainant and Respondent to the extent necessary for the investigators to conduct a fair and impartial investigation. The investigators may also call upon additional necessary witnesses that are identified through the course of the investigation.
  • The investigators will review the evidence gathered throughout the course of the investigation process.
  • The investigators will update the Complainant and Respondent about the status of the case throughout the course of the investigation.

Student Rights during a Title IX Investigation

  • To receive a prompt, fair and impartial investigation.
  • To receive information and ask questions pertaining to the Title IX Investigation process.
  • To have an Adviser present during all meetings.
  • To chose not to actively participate in the investigation process, if you are the Complainant party.
  • To file a complaint with local and/or campus law enforcement authorities.
  • To be informed of and have access to campus services, including confidential resources.

Disciplinary Process

  • If the investigators determine that it is more likely than not that a violation of the University's Institutional Rules has occurred, the case will be referred to a Student Conduct and Academic Integrity Hearing Administrator who will be responsible for conducting the disciplinary process.
  • The Hearing Administrator will meet with the Complainant and the Respondent to review case information and discuss next steps.

Student Privacy

  • Information received by Title IX and shared with a student will be handled in accordance with the regulations established by the Family Educational Rights and Privacy Act (FERPA), which can be found at http://registrar.utexas.edu/staff/ferpa , and the Department of Education's Family Policy Compliance Office.

Campus Carry Policy

  • The entire Student Services Building is excluded from the concealed carry of handguns.

What to Expect as a Respondent During the Title IX Investigation Process

Title IX is a segment of the Education Amendments of 1972 that prohibits exclusion or discrimination on the basis of gender from any federal funded education program or activity. Title IX Training and Investigations in the Office of the Dean of Students at The University of Texas at Austin is obligated to thoroughly investigate all allegations of Title IX violations. This includes allegations of sex discrimination, sexual harassment, sexual violence and sexual misconduct.

Investigator Role

  • Two investigators serve as neutral third-party administrators who will determine the facts involved in the case and whether a violation of the University's Institutional Rules on Student Services and Activities (Institutional Rules), and/or University policy occurred.
  • Our main goal is to gather factual information through the course of this investigation. We will ask difficult questions, which at times may feel uncomfortable and may lead you to question the integrity of the process.
  • If it is determined that a violation of the Institutional Rules and/or University policy occurred, the investigators will refer the matter to Student Conduct and Academic Integrity in the Office of the Dean of Students for disciplinary action.

Title IX Investigation Process

  • The investigators will meet with the Complainant, Respondent and Witnesses as part of the investigation.
  • A No Contact Directive will be issued, at minimum, through the duration of the investigation process.
  • All parties involved will have an equal opportunity to discuss their knowledge of the situation, and provide any relevant documentation and names of witnesses pertaining to the matter.
  • The investigators will meet with the witnesses identified by the Complainant and Respondent to the extent necessary for the investigators to conduct a fair and impartial investigation. The investigators may also call upon additional necessary witnesses that are identified through the course of the investigation.
  • The investigators will review the evidence gathered throughout the course of the investigation process.
  • The investigators will update the Complainant and Respondent about the status of the case throughout the course of the investigation.

Student Rights during a Title IX Investigation

  • To receive a prompt, fair and impartial investigation.
  • To receive information and ask questions pertaining to the Title IX Investigation process.
  • To have an Adviser present during all meetings.
  • To be informed of and have access to campus services, including confidential resources.

Disciplinary Process

  • If the investigators determine that it is more likely than not that a violation of the University's Institutional Rules has occurred, the case will be referred to a Student Conduct and Academic Integrity Hearing Administrator who will be responsible for conducting the disciplinary process.
  • The Hearing Administrator will meet with the Complainant and the Respondent to review case information and discuss next steps.

Student Privacy

  • Information received by Title IX and shared with a student will be handled in accordance with the regulations established by the Family Educational Rights and Privacy Act (FERPA), which can be found at http://registrar.utexas.edu/staff/ferpa, and the Department of Education's Family Policy Compliance Office.

Campus Carry Policy

  • The entire Student Services Building is excluded from the concealed carry of handguns.

What to Expect as a Witness During the Title IX Investigation Process

Title IX is a segment of the Education Amendments of 1972 that prohibits exclusion or discrimination on the basis of gender from any federal funded education program or activity. Title IX Training and Investigations in the Office of the Dean of Students at The University of Texas at Austin is obligated to thoroughly investigate all allegations of Title IX violations. This includes allegations of sex discrimination, sexual harassment, sexual violence and sexual misconduct.

Investigator Role

  • Two investigators serve as neutral third-party administrators who will determine the facts involved in the case and whether a violation of the University's Institutional Rules on Student Services and Activities (Institutional Rules), and/or University policy occurred.
  • Our main goal is to gather factual information through the course of this investigation. We will ask difficult questions, which at times may feel uncomfortable and may lead you to question the integrity of the process.
  • If it is determined that a violation of the Institutional Rules and/or University policy occurred, the investigators will refer the matter to Student Conduct and Academic Integrity in the Office of the Dean of Students for disciplinary action.

Title IX Investigation Process

  • The investigators will meet with the Complainant, Respondent, and Witnesses as part of the investigation.
  • All parties involved will have an opportunity to discuss their knowledge of the situation and provide any relevant documentation pertaining to the matter.
  • The investigators can only update the Complainant and Respondent about the status and outcome of the investigation.

Witness Rights in Title IX Investigations

  • To have an Adviser present during all meetings.
  • To receive information and ask questions pertaining to the Title IX Investigation process.
  • To be informed of and have access to campus services, including confidential resources, related to sexual violence and discrimination.

Student Privacy

  • Information received by Title IX and shared with a student will be handled in accordance with the regulations established by the Family Educational Rights and Privacy Act (FERPA), which can be found at http://registrar.utexas.edu/staff/ferpa, and the Department of Education's Family Policy Compliance Office.

Campus Carry Policy

  • The entire Student Services Building is excluded from the concealed carry of handguns.

Role of an Adviser in the Title IX Investigation Process

Any student who is involved in the investigation of an alleged violation of the Institutional Rules on Student Services and Activities (Institutional Rules) has the right to have an individual accompany them to a meeting with Title IX Training and Investigations (Investigations). This person serves as an Adviser.

It is important that students electing to have an adviser present at meetings understand the role that the adviser has in the process. The following are important things to know:

  • An adviser is as a single individual that the student chooses to accompany them to meetings with Title IX. This individual can be a friend, parent, family member, attorney, or any other person the student chooses.
  • The student will need to sign an Authorization and Release form for the adviser to be present at any meeting. The form allows staff to speak freely about the student's case when the adviser is present. The student can revoke the release form in writing if they choose to no longer have the individual serve as their adviser or have access to their disciplinary matter.
  • The adviser serves as a support person for the student, but cannot advocate for the student at a meeting. The student is solely responsible for presenting their case and speaking with Title IX directly regarding their case.
  • Although the adviser cannot speak for the student, the adviser can ask questions they may have about the investigation process. Title IX staff working with the student will attempt to answer any questions the adviser may have as appropriate.
  • If the adviser is directly related to the case or if their presence poses a conflict of interest, Title IX staff may dismiss the adviser from a meeting. The adviser cannot be another student involved in the same referral either as an accused student, witness, or other person involved.
  • Advisers may be dismissed from any proceedings if they disrupt the process. A goal of Title IX is to be educational in all aspects of the investigation process. When an adviser impedes the process by being disruptive, it takes this away from the student's experience.
  • The student can choose to change their adviser. Because the adviser serves to assist the student through the process, the student can choose to change their adviser, or choose to proceed without an adviser in the process.
  • If the student's adviser is an attorney, then Title IX may also be accompanied by an attorney.

The role of the adviser does not change during meetings with Student Conduct and Academic Integrity or in a hearing, if, at the outcome of the investigation, a student is found in violation of the Institutional Rules and the case moves forward to the discipline process.

If you have any questions regarding the role of an adviser or the Title IX investigation process, please call Title IX at 512-471-5017.


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