For Parents
"The Office of Student Emergency Services provided my son with invaluable resources at a most devastating time. Thanks to their genuine care and concern, a smooth transition back into class was obtained. I am grateful for their help. They exemplify the excellence of the university!"
- Texas Parent
As a Longhorn parent, there are times when you may require assistance from the Office of the Dean of Students (DoS) on behalf of your student. This can range from support for administrative problems to addressing your student's needs in the case of injury or illness. You are an integral part of your student's experience at UT Austin, and DoS can help you access university resources. Our first concern, however, is always our students, and we cannot violate their confidentiality or provide information that violates the Family Educational Rights and Privacy Act (FERPA). FERPA is a Federal law that protects the privacy of student educational records and gives students (over the age of 18 years or attending an institution of higher education) the right to access and correct their records. Other than directory information, information contained in the educational records cannot be shared without the student's written consent. For more information about FERPA, please click here.
DoS can help parents with any matter related to their student, including notification of university staff, organizing grief interventions for friends and peers, the possibility of tuition refunds, and other campus-related concerns. Once we are notified of a current student's death, we also work with the parents to coordinate a memorial flag lowering ceremony. At the request of the family, the Texas flag is lowered by the University of Texas Honor Guard and is flown at half-mast. Although the flag can be lowered without the presence of others, many families and friends choose to attend and speak at the flag-lowering ceremony, which is held within 60 days after the Office of the Dean of Students is notified of the student's death.
In addition to the flag-lowering ceremony, the Office of the Dean of Students works with the UT Cares Committee and the Office of Relationship Management and University Events on the annual UT Remembers Ceremony. This ceremony was created to honor members of the university community, including current and former students, as well as current and retired faculty and staff, who died in the prior year. For more information about UT Remembers, click click here.
Student Emergency Services in the Office of the Dean of Students can provide professors and on-campus supervisors with electronic or written letters notifying them of your student's absence. Please note, our office does require supporting documentation (e.g., a doctor's note or letter from primary care provider) to verify your student's illness or injury. Most faculty are understanding of absences due to illness and injury, but the degree to which they can be flexible is entirely at their discretion.
In cases where the illness or injury requires a significant number of absences from classes, medical withdrawal or cancellation of registration may be necessary. Medical or mental health withdrawals/cancellations are handled by Services for Students with Disabilities, University Health Services (UHS), the Counseling and Mental Health Center (CMHC) and the student's academic college. Student Emergency Services can explore this option with your student and can facilitate the withdrawal/cancellation process. For more information and to download medical/mental health withdrawal forms click here.
Again, most faculty and staff are understanding of absences due to family emergencies. Student Emergency Services in the Office of the Dean of Students can provide professors and supervisors with electronic or written letters notifying them of your student's absence. Please note, our office does require supporting documentation (e.g., obituary, funeral announcement) to verify your student's absence. The degree to which faculty can be flexible is entirely at their discretion.
